Privacy Policy

All personal information handled by our school is based on relevant laws or regulations, or collected, stored, and processed with the consent of the information subject. [Personal Information Protection Act] provides general rules for the handling of such personal information, and we will legally and properly treat personal information collected, possessed, and processed in accordance with the provisions of this Act to perform public services properly and protect the rights and interests of the people.

In addition, our University respects your rights and interests, including the right to view and request correction of personal information held by our university, as prescribed by the relevant laws and regulations, and you may file an administrative appeal in accordance with the Administrative Appeals Act in relation to the infringement of rights and interests pursuant to this Act.

The following is the privacy policy of Hallym University.

Our school's privacy policy consists of two parts: [Personal information protection of website users] to protect your personal information at the various website operated by our university and [Protection of computer-processed personal information] for the handling of personal information necessary to carry out the duties.

Personal information protection on the Hallym University website

We will explain the privacy policy of the websites operated by our school. The following information applies to “all websites operated by Hallym University” (hereinafter referred to as "the Hallym University website").

  • 1. Personal information collected and stored automatically

    When you use our website, the following information may be automatically collected and stored.

    • Your Internet address, browser type, and OS
    • Addresses of pages visited on the website
    • Date and time of visit

    In order to a provide better service to our users, the information collected and stored as mentioned above can be used for statistical analysis to improve and secure the website, improved communication between users and website, and responding to security breaches. Please note that this information will be submitted in accordance with the regulations.

  • 2. Information collected via e-mail and online forms

    You can express your opinion through mail, phone, or electronic means like online posting. Here are a few things to keep in mind when you choose these methods.

    • Anything you post on the website may be searched or viewed by others.
    • This information may also be shared with other organizations or provided as needed.

    Although we are making administrative and technical efforts to keep the website secure, please avoid the disclosure of sensitive information that may become a problem when infringed upon.

  • 3. Security measures operated by websites

    For the security and continuous service of our website, we operate various programs to detect any attempts of illegal information exchange as well as monitor the network traffic.

  • 4. Links· Web page

    If you click on links or banners on any of the web pages operated by our school to move to another site or webpage, please check the policies of the new site for the privacy policy applied by its administration agency.

  • 5. Obtaining personal information of others while using the website

    You must not obtain identifiable personal information such as e-mail addresses from our website. Any person who viewed or received such personal information in a fraudulent manner may be subjected to punishment under Article 71 of the [Personal Information Protection Act].

Personal Information Management Organization

Hallym University has the following organization to protect personal information.

  • 1. Personal Information Protection Organization

    Personal Information Protection Manager
    (General Affairs Manager)

    Information Security Officer
    (General Affairs Team Leader)

    Information Security Officer
    (전산운영팀장)협조

    Personal Information Protection Manager by Department
    (대학원장,학장,부서장,부속기관장,연구소장 등)

    • Personal Information Protection Officer by Department
      (Team Leader / General Manager / Senior Member)
    • Personal Information Handler
  • 2. General
    개인정보보호 조직 총괄안내
    Task Department Name Position (grade) Name School Number (248) email(@hallym.ac.kr)
    Personal Image Information Manager Office General Affairs Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer
    Personal Image Information Manager
    General Affairs Team Team Leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team
    Ilsong Memorial Library
    Hallym Hallym Sports Center
    Student Student Residence Hall
    Staff
    Assistant Manager
    Chief
    Staff
    Park Hyang-seo
    Gwak Hyeong-hak
    Gwon Eun-hyuk
    Park Hye-jin
    1102
    2821
    3502
    3605
    hyangseo
    kwak1813
    penthe
    gong
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center Team Leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center/ Assistant Manager Jung Young-gu 2951 ykjeong
  • 3. Officers by Department
    A. Responsible for Computing
    개인정보보호조직 전산담당자 안내
    Task Name Position Campus Number(248) email(@hallym.ac.kr) Department Name
    New Admissions, Transfer Sin Seong-ryeol Department Chief 2943 syshin Information Computer Center
    Reserve Forces, Lifelong Education Center
    Research (Industry-University) Lee Chul-gyu Assistant Manager 2944 cklee
    Faculty Employment, Staff Employment Gang Hwa-sin Assistant Manager 2962 hskwang
    Student Student Residence Hall
    Graduate School Academic Affairs Song Jin-ho Department Chief 2961 jhsong
    Salary
    Undergraduate Academic Affairs, Employmen Choi Yong-wook Chief 2963 gangdung
    University email Jung Young-gu Assistant Manager 2950 ykjeong
  • B. Responsible Task (* each department team (office) leader is the manager in charge of each department)
    개인정보보호조직 업무담당자 안내
    Task Name Position Campus Number(248) email(@hallym.ac.kr) Department Name
    Admissions Material (undergraduate) Lee Young-gil Department Chief 1302~4 admission Admissions Management Team
    School Status(Undergraduate) Gwon Hyuk-yong Department Chief 1014~5 de1011 Administrative Affairs Team
    Graduation (undergraduate) Jeong Jeong-gu Staff 1014~5 de1011 Administrative Affairs Team
    Grades (undergraduate) Gwon Hyuk-yong Department Chief 1014~5 de1011 Administrative Affairs Team
    Scholarship (undergraduate) Yu Young-moo Department Chief 1062 de1061 Student Support Team
    Employment Management Chung Dong-hyun Department Chief 1082~4 de1080 Employment Support Center
    Graduate School School Status Management
    (Admissions, school status, graduation, grades, scholarship)
    Jo Yoon Department Chief 1403 grad Graduate School
    Special Graduate School School Status Management
    (Admissions, school status, graduation, grades, scholarship)
    Gang Seok-ho Assistant Manager 1454 special Special Graduate School
    Faculty Employment Jeong Bong-gu Assistant Manager 1041 faculty Faculty Employment Team
    Staff Employment Jun Jun-hwan Chief 1104 de1101 General Affairs Team
    Salary Han Seung-hee Chief 1185 de1180 Finance Team
    Pension / Insurance Jo Seong-hoon Staff 1105 de1101 General Affairs Team
    Website Management Lim Sung-hee Department Chief 1331 de1330 Public Relations Team
    Language School Students Management Yoon Jung-hwan Staff 2971 ige International Education Center
    Lifelong Education Center Learners Management Jang Bo-rim Staff 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Student Management Park Hye-jin Staff 3601 de3601 Student Residence Hall
    Reserve Forces Jeon Seung-won Assistant Manager 1121 de1120 Reserve Forces Regiment
    Library Users Management Gwak Hyeong-hak Assistant Manager 2802 de2801 Library Operation Team

Personal Information Management Organization

Hallym University has the following organization to protect personal information.

  • 1. Personal Information Protection Organization

    Personal Information Protection Manager
    (General Affairs Manager)

    Information Security Officer
    (General Affairs Team Leader)

    Information Security Officer
    (전산운영팀장)협조

    Personal Information Protection Manager by Department
    (대학원장,학장,부서장,부속기관장,연구소장 등)

    • Personal Information Protection Officer by Department
      (Team Leader / General Manager / Senior Member)
    • Personal Information Handler
  • 2. General
    개인정보보호 조직 총괄안내
    Task Department Name Position (grade) Name School Number (248) email(@hallym.ac.kr)
    Personal Image Information Manager Office General Affairs Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer
    Personal Image Information Manager
    General Affairs Team Team Leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team
    Ilsong Memorial Library
    Hallym Hallym Sports Center
    Student Student Residence Hall
    Staff
    Assistant Manager
    Chief
    Staff
    Park Hyang-seo
    Gwak Hyeong-hak
    Gwon Eun-hyuk
    Park Hye-jin
    1102
    2821
    3502
    3605
    hyangseo
    kwak1813
    penthe
    gong
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center Team Leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center/ Assistant Manager Jung Young-gu 2951 ykjeong
  • 3. Officers by Department
    A. Responsible for Computing
    개인정보보호조직 전산담당자 안내
    Task Name Position Campus Number(248) email(@hallym.ac.kr) Department Name
    New Admissions, Transfer Sin Seong-ryeol Department Chief 2943 syshin Information Computer Center
    Reserve Forces, Lifelong Education Center
    Research (Industry-University) Lee Chul-gyu Assistant Manager 2944 cklee
    Faculty Employment, Staff Employment Gang Hwa-sin Assistant Manager 2962 hskwang
    Student Student Residence Hall
    Graduate School Academic Affairs Song Jin-ho Department Chief 2961 jhsong
    Salary
    Undergraduate Academic Affairs, Employmen Choi Yong-wook Chief 2963 gangdung
    University email Jung Young-gu Assistant Manager 2950 ykjeong
  • B. Responsible Task (* each department team (office) leader is the manager in charge of each department)
    개인정보보호조직 업무담당자 안내
    Task Name Position Campus Number(248) email(@hallym.ac.kr) Department Name
    Admissions Material (undergraduate) Lee Young-gil Department Chief 1302~4 admission Admissions Management Team
    School Status(Undergraduate) Gwon Hyuk-yong Department Chief 1014~5 de1011 Administrative Affairs Team
    Graduation (undergraduate) Jeong Jeong-gu Staff 1014~5 de1011 Administrative Affairs Team
    Grades (undergraduate) Gwon Hyuk-yong Department Chief 1014~5 de1011 Administrative Affairs Team
    Scholarship (undergraduate) Yu Young-moo Department Chief 1062 de1061 Student Support Team
    Employment Management Chung Dong-hyun Department Chief 1082~4 de1080 Employment Support Center
    Graduate School School Status Management
    (Admissions, school status, graduation, grades, scholarship)
    Jo Yoon Department Chief 1403 grad Graduate School
    Special Graduate School School Status Management
    (Admissions, school status, graduation, grades, scholarship)
    Gang Seok-ho Assistant Manager 1454 special Special Graduate School
    Faculty Employment Jeong Bong-gu Assistant Manager 1041 faculty Faculty Employment Team
    Staff Employment Jun Jun-hwan Chief 1104 de1101 General Affairs Team
    Salary Han Seung-hee Chief 1185 de1180 Finance Team
    Pension / Insurance Jo Seong-hoon Staff 1105 de1101 General Affairs Team
    Website Management Lim Sung-hee Department Chief 1331 de1330 Public Relations Team
    Language School Students Management Yoon Jung-hwan Staff 2971 ige International Education Center
    Lifelong Education Center Learners Management Jang Bo-rim Staff 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Student Management Park Hye-jin Staff 3601 de3601 Student Residence Hall
    Reserve Forces Jeon Seung-won Assistant Manager 1121 de1120 Reserve Forces Regiment
    Library Users Management Gwak Hyeong-hak Assistant Manager 2802 de2801 Library Operation Team

Personal Information Management Organization

Hallym University has the following organization to protect personal information.

  • 1. Personal Information Protection Organization

    Personal Information Protection Manager
    (General Affairs Manager)

    Information Security Officer
    (General Affairs Team Leader)

    Information Security Officer
    (전산운영팀장)협조

    Personal Information Protection Manager by Department
    (대학원장,학장,부서장,부속기관장,연구소장 등)

    • Personal Information Protection Officer by Department
      (Team Leader / General Manager / Senior Member)
    • Personal Information Handler
  • 2. General
    개인정보보호 조직 총괄안내
    Task Department Name Position (grade) Name School Number (248) email(@hallym.ac.kr)
    Personal Image Information Manager Office General Affairs Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer
    Personal Image Information Manager
    General Affairs Team Team Leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team
    Ilsong Memorial Library
    Hallym Hallym Sports Center
    Student Student Residence Hall
    Staff
    Assistant Manager
    Chief
    Staff
    Park Hyang-seo
    Gwak Hyeong-hak
    Gwon Eun-hyuk
    Park Hye-jin
    1102
    2821
    3502
    3605
    hyangseo
    kwak1813
    penthe
    gong
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center Team Leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center/ Assistant Manager Jung Young-gu 2951 ykjeong
  • 3. Officers by Department
    A. Responsible for Computing
    개인정보보호조직 전산담당자 안내
    Task Name Position Campus Number(248) email(@hallym.ac.kr) Department Name
    New Admissions, Transfer Sin Seong-ryeol Department Chief 2943 syshin Information Computer Center
    Reserve Forces, Lifelong Education Center
    Research (Industry-University) Lee Chul-gyu Assistant Manager 2944 cklee
    Faculty Employment, Staff Employment Gang Hwa-sin Assistant Manager 2962 hskwang
    Student Student Residence Hall
    Graduate School Academic Affairs Song Jin-ho Department Chief 2961 jhsong
    Salary
    Undergraduate Academic Affairs, Employmen Choi Yong-wook Chief 2963 gangdung
    University email Jung Young-gu Assistant Manager 2950 ykjeong
  • B. Responsible Task (* each department team (office) leader is the manager in charge of each department)
    개인정보보호조직 업무담당자 안내
    Task Name Position Campus Number(248) email(@hallym.ac.kr) Department Name
    Admissions Material (undergraduate) Lee Young-gil Department Chief 1302~4 admission Admissions Management Team
    School Status(Undergraduate) Gwon Hyuk-yong Department Chief 1014~5 de1011 Administrative Affairs Team
    Graduation (undergraduate) Jeong Jeong-gu Staff 1014~5 de1011 Administrative Affairs Team
    Grades (undergraduate) Gwon Hyuk-yong Department Chief 1014~5 de1011 Administrative Affairs Team
    Scholarship (undergraduate) Yu Young-moo Department Chief 1062 de1061 Student Support Team
    Employment Management Chung Dong-hyun Department Chief 1082~4 de1080 Employment Support Center
    Graduate School School Status Management
    (Admissions, school status, graduation, grades, scholarship)
    Jo Yoon Department Chief 1403 grad Graduate School
    Special Graduate School School Status Management
    (Admissions, school status, graduation, grades, scholarship)
    Gang Seok-ho Assistant Manager 1454 special Special Graduate School
    Faculty Employment Jeong Bong-gu Assistant Manager 1041 faculty Faculty Employment Team
    Staff Employment Jun Jun-hwan Chief 1104 de1101 General Affairs Team
    Salary Han Seung-hee Chief 1185 de1180 Finance Team
    Pension / Insurance Jo Seong-hoon Staff 1105 de1101 General Affairs Team
    Website Management Lim Sung-hee Department Chief 1331 de1330 Public Relations Team
    Language School Students Management Yoon Jung-hwan Staff 2971 ige International Education Center
    Lifelong Education Center Learners Management Jang Bo-rim Staff 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Student Management Park Hye-jin Staff 3601 de3601 Student Residence Hall
    Reserve Forces Jeon Seung-won Assistant Manager 1121 de1120 Reserve Forces Regiment
    Library Users Management Gwak Hyeong-hak Assistant Manager 2802 de2801 Library Operation Team

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party, destruction, and viewing, and when the retention period expires we permanently delete it in a way it can not be restored.
    • 4) Matters on how to check personal image information and where

      How to check: You can check by visiting a person in charge of personal image information, or by visiting the following organizations.

      개인영상정보 책임자
      Building Place Contact Number
      Administration Building General Affairs Team 033-248-1101
    • 5) Measures for requests such as image information viewing by the information subject
      If you want to view, check, or delete your personal image information, you can ask the operator of the image information processing equipment at any time.
      However, it is limited to the personal image information that is recorded and of clear and urgent benefit for reasons regarding life, body, or property.
      We will take necessary measures without delay if you ask to view or check, and/or delete any personal image information.
    • 6) Measures to ensure safety of image information
      The image information processed by our school is managed safely through encryption measures. In addition, as a management measure for the protection of personal image information, we are giving differential access rights to personal information. In order to prevent the personal image information from being altered or falsified, we record and manage the creation date and time of personal image information, and the purpose of viewing, viewer, and viewing time. In addition, locks are installed for safe physical storage of personal image information.
      ※ We prohibit any operation and voice recording of CCTV images.
  • 6. Administrative and Technical Measures to Protect Personal Information
    • 1) In handling personal information, we take the following technical measures to ensure that personal information is not lost, stolen, leaked, altered, or damaged.
      • Personal information is protected by a password and a resident registration number. Although a password or a resident registration number is encrypted for protection, there is a possibility that it may be unintentionally lost or stolen or leaked to others in the process of using the Internet in public places. Therefore, the user shall not disclose, rent, or provide personal information to others, and responsibly manage his / her personal information from the unauthorized collection of personal information by social engineering methods such as phishingetc. We are not responsible for such loss, theft, leakage, phishing, or disclosure of password or resident registration number.
      • Personal information is basically protected by a password and the back digits of a resident registration number. By encrypting the file and transmission data, important data is protected through separate security features.
      • An access control system prevents the access of unauthorized users.
      • We operate a personal information filtering system to prevent leak and leakage of personal information on the school website.
      • We operate a personal information encryption program to protect personal information on user PC.
      • The virus detection program is installed on every personal PC, and automatic updates and automatic virus searches are performed.
    • 2) We are aware of the importance of personal information protection and take the following administrative measures to limit the number of staff handling personal information to a bare minimum.
      • Regular education (twice a year) is conducted for faculty handling personal information, such as acquisition of new security technologies and obligation to protect personal information.
      • The computer system room and the data storage room are set as the special protection zone to control access.
      • We request a personal information security pledge from employees handling personal information.
      • We establish and implement an internal management plan to deal with personal information safely.
      • We are not responsible for any mistakes made by users or risks arising from basic Internet danger. Each individual user must properly manage his / her ID and password and take responsibility for protecting his / her personal information.
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school has a strict limitation of use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for purposes other than retention or provision to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received a separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form through which a specific person cannot be recognized for the purposes of statistical writing and academic research
    • If the protection committee has deliberated and voted it because they are unable to perform the duties prescribed by other laws unless you use the personal information for any purpose other than the original purpose or provide it to a third party
    • If it is necessary to provide it to foreign governments or international organizations for the implementation of treaties or other international agreements
    • If it is necessary for the investigation of a crime and prosecution, and maintenance of criminal offenses -– If it is necessary for the execution of court proceedings
    • If it is necessary for execution of punishment and detention or, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, or the disclosure on the website by considering the rights and interests of the information subject.
  • 8. The Information Subject’s Rights, Duties, and Methods of Exercising Them

    You may exercise the following rights as an information subject.

    • 1)Request to view personal information file: You may request to view only your personal information of personal information files that our school holds in accordance with the Personal Information Protection Act (other laws, if applicable). But, in the following cases, your viewing may be limited in accordance with Article 35 of the [Personal Information Protection Act].
      • Cases where viewing is prohibited or restricted by law.
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If it causes a serious disruption in a public agency’s performance of any of the following
        • Duties regarding tax levy, collection, or refund
        • Duties regarding grading or applicant selection in regular schools established in accordance with the 「Elementary and Secondary Education Act」 and 「Higher Education Act」, lifelong education facilities in accordance with 「Lifelong Education Act」, and higher educational institutions established in accordance with other laws
        • Duties regarding examination of academic ability, function, and recruitment, or qualification examination
        • Duties regarding assessment or judgment in progress regarding compensation, or benefit calculation
        • Duties regarding audit and investigation in progress under other laws
    • 2) Request for correction·deletion of personal information file: You may request correction or deletion of personal information files to our school in accordance with Article 36 (Correction and Deletion of Personal Information) of 「Personal Information Protection Act」. However, if other personal information is specified to be collected in the other laws and regulations, it can not be requested to be deleted.
    • 3) Request to stop processing personal information: For the personal information file we hold, you may ask our school to stop processing personal information in accordance with Article 37 (Suspension of Processing Personal Information) of the 「Personal Information Protection Act」.
    • 4) A legal representative of a child under the age of 14 may request our school to view, correct, or delete the child's personal information and to stop processing. However, when requesting the suspension of personal information processing, request for suspension of processing may be rejected pursuant to Article 37 (2) of the 「Personal Information Protection Act」.
      • If there is a special provision in the law or it is inevitable to comply with statutory obligations
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If a public agency can not perform the duties prescribed to it by other laws if it does not process the personal information.
      • If the information is not processed, it is difficult to fulfill a contract, such as failure to provide the contracted service with the information subject, and the information subject does not clearly state the intention to terminate the contract
    • 5) We will notify the action we take within 10 days for a requests to view, correct, delete, or stop processing personal information. The form of the notice is as in [Attachment 3, Attachment 4]. The viewing, correcting, deleting, and processing of personal information can be requested through the relevant department. The request form is [Attachment 1].
    • 6) The rights according to the above can be exercised through the legal representative of the information subject or the delegated person.
      In this case, [Attachment 2] you must submit a power of attorney according to.
    • 7) Identifying the Information Subject
      • The information processor may request the information subject to submit the necessary evidence to confirm the requirement.
      • Identify the information subject by checking his/her ID such as an identity card, driver's license, passport, or checking a certificate
      • If requested through a representative, a power of attorney and a sealed certificate of the information subject, or a copy of an identification card, such as a resident registration card, a driver's license, or a passport, must be submitted to show that he/she is a legitimate representative delegated by the information subject
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school is strictly limited information for use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for other purposes than retention or provided to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form not able to recognize a specific person for the purposes of statistical writing and academic research
    • If you are unable to perform the duties prescribed by other laws unless you use the personal information for any other purpose other the purpose or provide it to a third party or if the protection committee has deliberated and voted it
    • If necessary to provide personal information to foreign governments or international organizations in order for the implementation of treaties or other international agreements
    • If necessary for the investigation of crime and prosecution and maintenance of criminal offenses - If necessary for the execution of court proceedings
    • If necessary for execution of punishment and detention, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, the disclosure in the homepage by considering the rights and interests of the information subject.
  • 9. Viewing Location of Personal Information File and Location for Correction Request
    Viewing Location of Personal Information File and Location for Correction Request
    Work School Number(248) email(@hallym.ac.kr) Department Name
    Admission Data(Undergraduate) 1302~4 admission Admission Management Team
    School register(Undergraduate) 1014~5 de1011 School Affairs Team
    Graduation(Undergraduate) 1014~5 de1011 School Affairs Team
    Grades(Undergraduate) 1014~5 de1011 School Affairs Team
    Scholarship(Undergraduate) 1062 de1061 Student Support Team
    Employment Management 1082~4 de1080 Employment Support Center
    Admission Data(Graduate School) 1401 grad Graduate School
    School Status(Graduate School) 1401 grad Graduate School
    Grades(Graduate School) 1401 grad Graduate School
    Scholarship(Graduate School) 1401 grad Graduate School
    Graduation(Graduate School) 1401 grad Graduate School
    Teacher Personnel 1041 faculty Personnel Team
    Staff Personnel 1104 de1101 General Affairs Team
    Salary 1185 de1180 Finance Team
    Pension / 4 major insurances 1105 de1101 General Affairs Team
    Website Management 1331 de1330 Public Relations Team
    Language Learner Management 2971 ige Institute of Global Education
    Lifelong Education Center Learners Management 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Domitory Student Management 3061 de3601 Student Residence Hall
    Reserve Forces 1121 de1120 Reserve Forces Regiment
    Library Users Management 2821 de2801 Library Operation Team

    * A location for viewing and requesting correction of personal information files is designated and operated by the institution (department) responsible for personal information files.

  • 10. Infringement Remedies

    In order to receive relief from personal information infringement, the personal information subject may apply for dispute settlement or consultation to the Personal Information Dispute Resolution Committee or the Korea Internet and Security Agency Privacy Complaints Center. In addition, please contact the following organizations for reporting and consultation of other personal information infringement.

    • 1) Private Dispute Mediation Committee (Without telephone exchange number)118
    • 2) Information Protection Mark Certification Committee : 02-580-0533~4
    • 3) Advanced Criminal Investigation Division, Supreme Prosecutor’s' Office : 02-3480-2000
    • 4) National Police Agency Cyber Safety Bureau : (Without telephone exchange number)182
  • 11. Request for Appeal

    Any person whose rights or interests are infringed due to the disposition or forbearance of our school, when the information subject requested the viewing, correcting, deleting, or processing suspension of personal information, may request an administrative appeal as prescribed by the Administrative Appeals Act.
    ☞ Central Administrative Appeals Committee(www.simpan.go.kr)See the telephone number

  • 12. Contact number including email of Personal Information Protection Officers
    개인정보보호책임관의 이메일 등 연락처 안내
    Job Department Name Title (grade) Name Campus Number(248) email(@hallym.ac.kr)
    Personal Information Protection Officer Office General Affair Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer Personal Image Information Manager General affairs team team leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team Staff Park Hyeon-seo 1102 hyangseo
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center team leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center Assistant Manager Jung Young-gu 2951 ykjeong

    We will always guide and oversee personal information collected for the purpose of carrying out the duties of our school in accordance with the provisions of the Act and the consent of the information subject to ensure that it can be used according to the processing purpose.

  • 13. Change of Personal Information Processing Policy
    • A. This privacy policy will be effective from April 1, 2016.
    • B. If you need further confirmation, please contact your Personal Information Protection Officer.
      ※ The previous privacy policy can be found in Hallym Plaza - Information Board.

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party, destruction, and viewing, and when the retention period expires we permanently delete it in a way it can not be restored.
    • 4) Matters on how to check personal image information and where

      How to check: You can check by visiting a person in charge of personal image information, or by visiting the following organizations.

      개인영상정보 책임자
      Building Place Contact Number
      Administration Building General Affairs Team 033-248-1101
    • 5) Measures for requests such as image information viewing by the information subject
      If you want to view, check, or delete your personal image information, you can ask the operator of the image information processing equipment at any time.
      However, it is limited to the personal image information that is recorded and of clear and urgent benefit for reasons regarding life, body, or property.
      We will take necessary measures without delay if you ask to view or check, and/or delete any personal image information.
    • 6) Measures to ensure safety of image information
      The image information processed by our school is managed safely through encryption measures. In addition, as a management measure for the protection of personal image information, we are giving differential access rights to personal information. In order to prevent the personal image information from being altered or falsified, we record and manage the creation date and time of personal image information, and the purpose of viewing, viewer, and viewing time. In addition, locks are installed for safe physical storage of personal image information.
      ※ We prohibit any operation and voice recording of CCTV images.
  • 6. Administrative and Technical Measures to Protect Personal Information
    • 1) In handling personal information, we take the following technical measures to ensure that personal information is not lost, stolen, leaked, altered, or damaged.
      • Personal information is protected by a password and a resident registration number. Although a password or a resident registration number is encrypted for protection, there is a possibility that it may be unintentionally lost or stolen or leaked to others in the process of using the Internet in public places. Therefore, the user shall not disclose, rent, or provide personal information to others, and responsibly manage his / her personal information from the unauthorized collection of personal information by social engineering methods such as phishingetc. We are not responsible for such loss, theft, leakage, phishing, or disclosure of password or resident registration number.
      • Personal information is basically protected by a password and the back digits of a resident registration number. By encrypting the file and transmission data, important data is protected through separate security features.
      • An access control system prevents the access of unauthorized users.
      • We operate a personal information filtering system to prevent leak and leakage of personal information on the school website.
      • We operate a personal information encryption program to protect personal information on user PC.
      • The virus detection program is installed on every personal PC, and automatic updates and automatic virus searches are performed.
    • 2) We are aware of the importance of personal information protection and take the following administrative measures to limit the number of staff handling personal information to a bare minimum.
      • Regular education (twice a year) is conducted for faculty handling personal information, such as acquisition of new security technologies and obligation to protect personal information.
      • The computer system room and the data storage room are set as the special protection zone to control access.
      • We request a personal information security pledge from employees handling personal information.
      • We establish and implement an internal management plan to deal with personal information safely.
      • We are not responsible for any mistakes made by users or risks arising from basic Internet danger. Each individual user must properly manage his / her ID and password and take responsibility for protecting his / her personal information.
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school has a strict limitation of use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for purposes other than retention or provision to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received a separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form through which a specific person cannot be recognized for the purposes of statistical writing and academic research
    • If the protection committee has deliberated and voted it because they are unable to perform the duties prescribed by other laws unless you use the personal information for any purpose other than the original purpose or provide it to a third party
    • If it is necessary to provide it to foreign governments or international organizations for the implementation of treaties or other international agreements
    • If it is necessary for the investigation of a crime and prosecution, and maintenance of criminal offenses -– If it is necessary for the execution of court proceedings
    • If it is necessary for execution of punishment and detention or, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, or the disclosure on the website by considering the rights and interests of the information subject.
  • 8. The Information Subject’s Rights, Duties, and Methods of Exercising Them

    You may exercise the following rights as an information subject.

    • 1)Request to view personal information file: You may request to view only your personal information of personal information files that our school holds in accordance with the Personal Information Protection Act (other laws, if applicable). But, in the following cases, your viewing may be limited in accordance with Article 35 of the [Personal Information Protection Act].
      • Cases where viewing is prohibited or restricted by law.
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If it causes a serious disruption in a public agency’s performance of any of the following
        • Duties regarding tax levy, collection, or refund
        • Duties regarding grading or applicant selection in regular schools established in accordance with the 「Elementary and Secondary Education Act」 and 「Higher Education Act」, lifelong education facilities in accordance with 「Lifelong Education Act」, and higher educational institutions established in accordance with other laws
        • Duties regarding examination of academic ability, function, and recruitment, or qualification examination
        • Duties regarding assessment or judgment in progress regarding compensation, or benefit calculation
        • Duties regarding audit and investigation in progress under other laws
    • 2) Request for correction·deletion of personal information file: You may request correction or deletion of personal information files to our school in accordance with Article 36 (Correction and Deletion of Personal Information) of 「Personal Information Protection Act」. However, if other personal information is specified to be collected in the other laws and regulations, it can not be requested to be deleted.
    • 3) Request to stop processing personal information: For the personal information file we hold, you may ask our school to stop processing personal information in accordance with Article 37 (Suspension of Processing Personal Information) of the 「Personal Information Protection Act」.
    • 4) A legal representative of a child under the age of 14 may request our school to view, correct, or delete the child's personal information and to stop processing. However, when requesting the suspension of personal information processing, request for suspension of processing may be rejected pursuant to Article 37 (2) of the 「Personal Information Protection Act」.
      • If there is a special provision in the law or it is inevitable to comply with statutory obligations
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If a public agency can not perform the duties prescribed to it by other laws if it does not process the personal information.
      • If the information is not processed, it is difficult to fulfill a contract, such as failure to provide the contracted service with the information subject, and the information subject does not clearly state the intention to terminate the contract
    • 5) We will notify the action we take within 10 days for a requests to view, correct, delete, or stop processing personal information. The form of the notice is as in [Attachment 3, Attachment 4]. The viewing, correcting, deleting, and processing of personal information can be requested through the relevant department. The request form is [Attachment 1].
    • 6) The rights according to the above can be exercised through the legal representative of the information subject or the delegated person.
      In this case, [Attachment 2] you must submit a power of attorney according to.
    • 7) Identifying the Information Subject
      • The information processor may request the information subject to submit the necessary evidence to confirm the requirement.
      • Identify the information subject by checking his/her ID such as an identity card, driver's license, passport, or checking a certificate
      • If requested through a representative, a power of attorney and a sealed certificate of the information subject, or a copy of an identification card, such as a resident registration card, a driver's license, or a passport, must be submitted to show that he/she is a legitimate representative delegated by the information subject
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school is strictly limited information for use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for other purposes than retention or provided to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form not able to recognize a specific person for the purposes of statistical writing and academic research
    • If you are unable to perform the duties prescribed by other laws unless you use the personal information for any other purpose other the purpose or provide it to a third party or if the protection committee has deliberated and voted it
    • If necessary to provide personal information to foreign governments or international organizations in order for the implementation of treaties or other international agreements
    • If necessary for the investigation of crime and prosecution and maintenance of criminal offenses - If necessary for the execution of court proceedings
    • If necessary for execution of punishment and detention, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, the disclosure in the homepage by considering the rights and interests of the information subject.
  • 9. Viewing Location of Personal Information File and Location for Correction Request
    Viewing Location of Personal Information File and Location for Correction Request
    Work School Number(248) email(@hallym.ac.kr) Department Name
    Admission Data(Undergraduate) 1302~4 admission Admission Management Team
    School register(Undergraduate) 1014~5 de1011 School Affairs Team
    Graduation(Undergraduate) 1014~5 de1011 School Affairs Team
    Grades(Undergraduate) 1014~5 de1011 School Affairs Team
    Scholarship(Undergraduate) 1062 de1061 Student Support Team
    Employment Management 1082~4 de1080 Employment Support Center
    Admission Data(Graduate School) 1401 grad Graduate School
    School Status(Graduate School) 1401 grad Graduate School
    Grades(Graduate School) 1401 grad Graduate School
    Scholarship(Graduate School) 1401 grad Graduate School
    Graduation(Graduate School) 1401 grad Graduate School
    Teacher Personnel 1041 faculty Personnel Team
    Staff Personnel 1104 de1101 General Affairs Team
    Salary 1185 de1180 Finance Team
    Pension / 4 major insurances 1105 de1101 General Affairs Team
    Website Management 1331 de1330 Public Relations Team
    Language Learner Management 2971 ige Institute of Global Education
    Lifelong Education Center Learners Management 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Domitory Student Management 3061 de3601 Student Residence Hall
    Reserve Forces 1121 de1120 Reserve Forces Regiment
    Library Users Management 2821 de2801 Library Operation Team

    * A location for viewing and requesting correction of personal information files is designated and operated by the institution (department) responsible for personal information files.

  • 10. Infringement Remedies

    In order to receive relief from personal information infringement, the personal information subject may apply for dispute settlement or consultation to the Personal Information Dispute Resolution Committee or the Korea Internet and Security Agency Privacy Complaints Center. In addition, please contact the following organizations for reporting and consultation of other personal information infringement.

    • 1) Private Dispute Mediation Committee (Without telephone exchange number)118
    • 2) Information Protection Mark Certification Committee : 02-580-0533~4
    • 3) Advanced Criminal Investigation Division, Supreme Prosecutor’s' Office : 02-3480-2000
    • 4) National Police Agency Cyber Safety Bureau : (Without telephone exchange number)182
  • 11. Request for Appeal

    Any person whose rights or interests are infringed due to the disposition or forbearance of our school, when the information subject requested the viewing, correcting, deleting, or processing suspension of personal information, may request an administrative appeal as prescribed by the Administrative Appeals Act.
    ☞ Central Administrative Appeals Committee(www.simpan.go.kr)See the telephone number

  • 12. Contact number including email of Personal Information Protection Officers
    개인정보보호책임관의 이메일 등 연락처 안내
    Job Department Name Title (grade) Name Campus Number(248) email(@hallym.ac.kr)
    Personal Information Protection Officer Office General Affair Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer Personal Image Information Manager General affairs team team leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team Staff Park Hyeon-seo 1102 hyangseo
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center team leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center Assistant Manager Jung Young-gu 2951 ykjeong

    We will always guide and oversee personal information collected for the purpose of carrying out the duties of our school in accordance with the provisions of the Act and the consent of the information subject to ensure that it can be used according to the processing purpose.

  • 13. Change of Personal Information Processing Policy
    • A. This privacy policy will be effective from April 1, 2016.
    • B. If you need further confirmation, please contact your Personal Information Protection Officer.
      ※ The previous privacy policy can be found in Hallym Plaza - Information Board.

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party, destruction, and viewing, and when the retention period expires we permanently delete it in a way it can not be restored.
    • 4) Matters on how to check personal image information and where

      How to check: You can check by visiting a person in charge of personal image information, or by visiting the following organizations.

      개인영상정보 책임자
      Building Place Contact Number
      Administration Building General Affairs Team 033-248-1101
    • 5) Measures for requests such as image information viewing by the information subject
      If you want to view, check, or delete your personal image information, you can ask the operator of the image information processing equipment at any time.
      However, it is limited to the personal image information that is recorded and of clear and urgent benefit for reasons regarding life, body, or property.
      We will take necessary measures without delay if you ask to view or check, and/or delete any personal image information.
    • 6) Measures to ensure safety of image information
      The image information processed by our school is managed safely through encryption measures. In addition, as a management measure for the protection of personal image information, we are giving differential access rights to personal information. In order to prevent the personal image information from being altered or falsified, we record and manage the creation date and time of personal image information, and the purpose of viewing, viewer, and viewing time. In addition, locks are installed for safe physical storage of personal image information.
      ※ We prohibit any operation and voice recording of CCTV images.
  • 6. Administrative and Technical Measures to Protect Personal Information
    • 1) In handling personal information, we take the following technical measures to ensure that personal information is not lost, stolen, leaked, altered, or damaged.
      • Personal information is protected by a password and a resident registration number. Although a password or a resident registration number is encrypted for protection, there is a possibility that it may be unintentionally lost or stolen or leaked to others in the process of using the Internet in public places. Therefore, the user shall not disclose, rent, or provide personal information to others, and responsibly manage his / her personal information from the unauthorized collection of personal information by social engineering methods such as phishingetc. We are not responsible for such loss, theft, leakage, phishing, or disclosure of password or resident registration number.
      • Personal information is basically protected by a password and the back digits of a resident registration number. By encrypting the file and transmission data, important data is protected through separate security features.
      • An access control system prevents the access of unauthorized users.
      • We operate a personal information filtering system to prevent leak and leakage of personal information on the school website.
      • We operate a personal information encryption program to protect personal information on user PC.
      • The virus detection program is installed on every personal PC, and automatic updates and automatic virus searches are performed.
    • 2) We are aware of the importance of personal information protection and take the following administrative measures to limit the number of staff handling personal information to a bare minimum.
      • Regular education (twice a year) is conducted for faculty handling personal information, such as acquisition of new security technologies and obligation to protect personal information.
      • The computer system room and the data storage room are set as the special protection zone to control access.
      • We request a personal information security pledge from employees handling personal information.
      • We establish and implement an internal management plan to deal with personal information safely.
      • We are not responsible for any mistakes made by users or risks arising from basic Internet danger. Each individual user must properly manage his / her ID and password and take responsibility for protecting his / her personal information.
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school has a strict limitation of use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for purposes other than retention or provision to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received a separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form through which a specific person cannot be recognized for the purposes of statistical writing and academic research
    • If the protection committee has deliberated and voted it because they are unable to perform the duties prescribed by other laws unless you use the personal information for any purpose other than the original purpose or provide it to a third party
    • If it is necessary to provide it to foreign governments or international organizations for the implementation of treaties or other international agreements
    • If it is necessary for the investigation of a crime and prosecution, and maintenance of criminal offenses -– If it is necessary for the execution of court proceedings
    • If it is necessary for execution of punishment and detention or, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, or the disclosure on the website by considering the rights and interests of the information subject.
  • 8. The Information Subject’s Rights, Duties, and Methods of Exercising Them

    You may exercise the following rights as an information subject.

    • 1)Request to view personal information file: You may request to view only your personal information of personal information files that our school holds in accordance with the Personal Information Protection Act (other laws, if applicable). But, in the following cases, your viewing may be limited in accordance with Article 35 of the [Personal Information Protection Act].
      • Cases where viewing is prohibited or restricted by law.
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If it causes a serious disruption in a public agency’s performance of any of the following
        • Duties regarding tax levy, collection, or refund
        • Duties regarding grading or applicant selection in regular schools established in accordance with the 「Elementary and Secondary Education Act」 and 「Higher Education Act」, lifelong education facilities in accordance with 「Lifelong Education Act」, and higher educational institutions established in accordance with other laws
        • Duties regarding examination of academic ability, function, and recruitment, or qualification examination
        • Duties regarding assessment or judgment in progress regarding compensation, or benefit calculation
        • Duties regarding audit and investigation in progress under other laws
    • 2) Request for correction·deletion of personal information file: You may request correction or deletion of personal information files to our school in accordance with Article 36 (Correction and Deletion of Personal Information) of 「Personal Information Protection Act」. However, if other personal information is specified to be collected in the other laws and regulations, it can not be requested to be deleted.
    • 3) Request to stop processing personal information: For the personal information file we hold, you may ask our school to stop processing personal information in accordance with Article 37 (Suspension of Processing Personal Information) of the 「Personal Information Protection Act」.
    • 4) A legal representative of a child under the age of 14 may request our school to view, correct, or delete the child's personal information and to stop processing. However, when requesting the suspension of personal information processing, request for suspension of processing may be rejected pursuant to Article 37 (2) of the 「Personal Information Protection Act」.
      • If there is a special provision in the law or it is inevitable to comply with statutory obligations
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If a public agency can not perform the duties prescribed to it by other laws if it does not process the personal information.
      • If the information is not processed, it is difficult to fulfill a contract, such as failure to provide the contracted service with the information subject, and the information subject does not clearly state the intention to terminate the contract
    • 5) We will notify the action we take within 10 days for a requests to view, correct, delete, or stop processing personal information. The form of the notice is as in [Attachment 3, Attachment 4]. The viewing, correcting, deleting, and processing of personal information can be requested through the relevant department. The request form is [Attachment 1].
    • 6) The rights according to the above can be exercised through the legal representative of the information subject or the delegated person.
      In this case, [Attachment 2] you must submit a power of attorney according to.
    • 7) Identifying the Information Subject
      • The information processor may request the information subject to submit the necessary evidence to confirm the requirement.
      • Identify the information subject by checking his/her ID such as an identity card, driver's license, passport, or checking a certificate
      • If requested through a representative, a power of attorney and a sealed certificate of the information subject, or a copy of an identification card, such as a resident registration card, a driver's license, or a passport, must be submitted to show that he/she is a legitimate representative delegated by the information subject
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school is strictly limited information for use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for other purposes than retention or provided to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form not able to recognize a specific person for the purposes of statistical writing and academic research
    • If you are unable to perform the duties prescribed by other laws unless you use the personal information for any other purpose other the purpose or provide it to a third party or if the protection committee has deliberated and voted it
    • If necessary to provide personal information to foreign governments or international organizations in order for the implementation of treaties or other international agreements
    • If necessary for the investigation of crime and prosecution and maintenance of criminal offenses - If necessary for the execution of court proceedings
    • If necessary for execution of punishment and detention, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, the disclosure in the homepage by considering the rights and interests of the information subject.
  • 9. Viewing Location of Personal Information File and Location for Correction Request
    Viewing Location of Personal Information File and Location for Correction Request
    Work School Number(248) email(@hallym.ac.kr) Department Name
    Admission Data(Undergraduate) 1302~4 admission Admission Management Team
    School register(Undergraduate) 1014~5 de1011 School Affairs Team
    Graduation(Undergraduate) 1014~5 de1011 School Affairs Team
    Grades(Undergraduate) 1014~5 de1011 School Affairs Team
    Scholarship(Undergraduate) 1062 de1061 Student Support Team
    Employment Management 1082~4 de1080 Employment Support Center
    Admission Data(Graduate School) 1401 grad Graduate School
    School Status(Graduate School) 1401 grad Graduate School
    Grades(Graduate School) 1401 grad Graduate School
    Scholarship(Graduate School) 1401 grad Graduate School
    Graduation(Graduate School) 1401 grad Graduate School
    Teacher Personnel 1041 faculty Personnel Team
    Staff Personnel 1104 de1101 General Affairs Team
    Salary 1185 de1180 Finance Team
    Pension / 4 major insurances 1105 de1101 General Affairs Team
    Website Management 1331 de1330 Public Relations Team
    Language Learner Management 2971 ige Institute of Global Education
    Lifelong Education Center Learners Management 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Domitory Student Management 3061 de3601 Student Residence Hall
    Reserve Forces 1121 de1120 Reserve Forces Regiment
    Library Users Management 2821 de2801 Library Operation Team

    * A location for viewing and requesting correction of personal information files is designated and operated by the institution (department) responsible for personal information files.

  • 10. Infringement Remedies

    In order to receive relief from personal information infringement, the personal information subject may apply for dispute settlement or consultation to the Personal Information Dispute Resolution Committee or the Korea Internet and Security Agency Privacy Complaints Center. In addition, please contact the following organizations for reporting and consultation of other personal information infringement.

    • 1) Private Dispute Mediation Committee (Without telephone exchange number)118
    • 2) Information Protection Mark Certification Committee : 02-580-0533~4
    • 3) Advanced Criminal Investigation Division, Supreme Prosecutor’s' Office : 02-3480-2000
    • 4) National Police Agency Cyber Safety Bureau : (Without telephone exchange number)182
  • 11. Request for Appeal

    Any person whose rights or interests are infringed due to the disposition or forbearance of our school, when the information subject requested the viewing, correcting, deleting, or processing suspension of personal information, may request an administrative appeal as prescribed by the Administrative Appeals Act.
    ☞ Central Administrative Appeals Committee(www.simpan.go.kr)See the telephone number

  • 12. Contact number including email of Personal Information Protection Officers
    개인정보보호책임관의 이메일 등 연락처 안내
    Job Department Name Title (grade) Name Campus Number(248) email(@hallym.ac.kr)
    Personal Information Protection Officer Office General Affair Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer Personal Image Information Manager General affairs team team leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team Staff Park Hyeon-seo 1102 hyangseo
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center team leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center Assistant Manager Jung Young-gu 2951 ykjeong

    We will always guide and oversee personal information collected for the purpose of carrying out the duties of our school in accordance with the provisions of the Act and the consent of the information subject to ensure that it can be used according to the processing purpose.

  • 13. Change of Personal Information Processing Policy
    • A. This privacy policy will be effective from April 1, 2016.
    • B. If you need further confirmation, please contact your Personal Information Protection Officer.
      ※ The previous privacy policy can be found in Hallym Plaza - Information Board.

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party, destruction, and viewing, and when the retention period expires we permanently delete it in a way it can not be restored.
    • 4) Matters on how to check personal image information and where

      How to check: You can check by visiting a person in charge of personal image information, or by visiting the following organizations.

      개인영상정보 책임자
      Building Place Contact Number
      Administration Building General Affairs Team 033-248-1101
    • 5) Measures for requests such as image information viewing by the information subject
      If you want to view, check, or delete your personal image information, you can ask the operator of the image information processing equipment at any time.
      However, it is limited to the personal image information that is recorded and of clear and urgent benefit for reasons regarding life, body, or property.
      We will take necessary measures without delay if you ask to view or check, and/or delete any personal image information.
    • 6) Measures to ensure safety of image information
      The image information processed by our school is managed safely through encryption measures. In addition, as a management measure for the protection of personal image information, we are giving differential access rights to personal information. In order to prevent the personal image information from being altered or falsified, we record and manage the creation date and time of personal image information, and the purpose of viewing, viewer, and viewing time. In addition, locks are installed for safe physical storage of personal image information.
      ※ We prohibit any operation and voice recording of CCTV images.
  • 6. Administrative and Technical Measures to Protect Personal Information
    • 1) In handling personal information, we take the following technical measures to ensure that personal information is not lost, stolen, leaked, altered, or damaged.
      • Personal information is protected by a password and a resident registration number. Although a password or a resident registration number is encrypted for protection, there is a possibility that it may be unintentionally lost or stolen or leaked to others in the process of using the Internet in public places. Therefore, the user shall not disclose, rent, or provide personal information to others, and responsibly manage his / her personal information from the unauthorized collection of personal information by social engineering methods such as phishingetc. We are not responsible for such loss, theft, leakage, phishing, or disclosure of password or resident registration number.
      • Personal information is basically protected by a password and the back digits of a resident registration number. By encrypting the file and transmission data, important data is protected through separate security features.
      • An access control system prevents the access of unauthorized users.
      • We operate a personal information filtering system to prevent leak and leakage of personal information on the school website.
      • We operate a personal information encryption program to protect personal information on user PC.
      • The virus detection program is installed on every personal PC, and automatic updates and automatic virus searches are performed.
    • 2) We are aware of the importance of personal information protection and take the following administrative measures to limit the number of staff handling personal information to a bare minimum.
      • Regular education (twice a year) is conducted for faculty handling personal information, such as acquisition of new security technologies and obligation to protect personal information.
      • The computer system room and the data storage room are set as the special protection zone to control access.
      • We request a personal information security pledge from employees handling personal information.
      • We establish and implement an internal management plan to deal with personal information safely.
      • We are not responsible for any mistakes made by users or risks arising from basic Internet danger. Each individual user must properly manage his / her ID and password and take responsibility for protecting his / her personal information.
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school has a strict limitation of use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for purposes other than retention or provision to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received a separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form through which a specific person cannot be recognized for the purposes of statistical writing and academic research
    • If the protection committee has deliberated and voted it because they are unable to perform the duties prescribed by other laws unless you use the personal information for any purpose other than the original purpose or provide it to a third party
    • If it is necessary to provide it to foreign governments or international organizations for the implementation of treaties or other international agreements
    • If it is necessary for the investigation of a crime and prosecution, and maintenance of criminal offenses -– If it is necessary for the execution of court proceedings
    • If it is necessary for execution of punishment and detention or, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, or the disclosure on the website by considering the rights and interests of the information subject.
  • 8. The Information Subject’s Rights, Duties, and Methods of Exercising Them

    You may exercise the following rights as an information subject.

    • 1)Request to view personal information file: You may request to view only your personal information of personal information files that our school holds in accordance with the Personal Information Protection Act (other laws, if applicable). But, in the following cases, your viewing may be limited in accordance with Article 35 of the [Personal Information Protection Act].
      • Cases where viewing is prohibited or restricted by law.
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If it causes a serious disruption in a public agency’s performance of any of the following
        • Duties regarding tax levy, collection, or refund
        • Duties regarding grading or applicant selection in regular schools established in accordance with the 「Elementary and Secondary Education Act」 and 「Higher Education Act」, lifelong education facilities in accordance with 「Lifelong Education Act」, and higher educational institutions established in accordance with other laws
        • Duties regarding examination of academic ability, function, and recruitment, or qualification examination
        • Duties regarding assessment or judgment in progress regarding compensation, or benefit calculation
        • Duties regarding audit and investigation in progress under other laws
    • 2) Request for correction·deletion of personal information file: You may request correction or deletion of personal information files to our school in accordance with Article 36 (Correction and Deletion of Personal Information) of 「Personal Information Protection Act」. However, if other personal information is specified to be collected in the other laws and regulations, it can not be requested to be deleted.
    • 3) Request to stop processing personal information: For the personal information file we hold, you may ask our school to stop processing personal information in accordance with Article 37 (Suspension of Processing Personal Information) of the 「Personal Information Protection Act」.
    • 4) A legal representative of a child under the age of 14 may request our school to view, correct, or delete the child's personal information and to stop processing. However, when requesting the suspension of personal information processing, request for suspension of processing may be rejected pursuant to Article 37 (2) of the 「Personal Information Protection Act」.
      • If there is a special provision in the law or it is inevitable to comply with statutory obligations
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If a public agency can not perform the duties prescribed to it by other laws if it does not process the personal information.
      • If the information is not processed, it is difficult to fulfill a contract, such as failure to provide the contracted service with the information subject, and the information subject does not clearly state the intention to terminate the contract
    • 5) We will notify the action we take within 10 days for a requests to view, correct, delete, or stop processing personal information. The form of the notice is as in [Attachment 3, Attachment 4]. The viewing, correcting, deleting, and processing of personal information can be requested through the relevant department. The request form is [Attachment 1].
    • 6) The rights according to the above can be exercised through the legal representative of the information subject or the delegated person.
      In this case, [Attachment 2] you must submit a power of attorney according to.
    • 7) Identifying the Information Subject
      • The information processor may request the information subject to submit the necessary evidence to confirm the requirement.
      • Identify the information subject by checking his/her ID such as an identity card, driver's license, passport, or checking a certificate
      • If requested through a representative, a power of attorney and a sealed certificate of the information subject, or a copy of an identification card, such as a resident registration card, a driver's license, or a passport, must be submitted to show that he/she is a legitimate representative delegated by the information subject
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school is strictly limited information for use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for other purposes than retention or provided to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form not able to recognize a specific person for the purposes of statistical writing and academic research
    • If you are unable to perform the duties prescribed by other laws unless you use the personal information for any other purpose other the purpose or provide it to a third party or if the protection committee has deliberated and voted it
    • If necessary to provide personal information to foreign governments or international organizations in order for the implementation of treaties or other international agreements
    • If necessary for the investigation of crime and prosecution and maintenance of criminal offenses - If necessary for the execution of court proceedings
    • If necessary for execution of punishment and detention, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, the disclosure in the homepage by considering the rights and interests of the information subject.
  • 9. Viewing Location of Personal Information File and Location for Correction Request
    Viewing Location of Personal Information File and Location for Correction Request
    Work School Number(248) email(@hallym.ac.kr) Department Name
    Admission Data(Undergraduate) 1302~4 admission Admission Management Team
    School register(Undergraduate) 1014~5 de1011 School Affairs Team
    Graduation(Undergraduate) 1014~5 de1011 School Affairs Team
    Grades(Undergraduate) 1014~5 de1011 School Affairs Team
    Scholarship(Undergraduate) 1062 de1061 Student Support Team
    Employment Management 1082~4 de1080 Employment Support Center
    Admission Data(Graduate School) 1401 grad Graduate School
    School Status(Graduate School) 1401 grad Graduate School
    Grades(Graduate School) 1401 grad Graduate School
    Scholarship(Graduate School) 1401 grad Graduate School
    Graduation(Graduate School) 1401 grad Graduate School
    Teacher Personnel 1041 faculty Personnel Team
    Staff Personnel 1104 de1101 General Affairs Team
    Salary 1185 de1180 Finance Team
    Pension / 4 major insurances 1105 de1101 General Affairs Team
    Website Management 1331 de1330 Public Relations Team
    Language Learner Management 2971 ige Institute of Global Education
    Lifelong Education Center Learners Management 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Domitory Student Management 3061 de3601 Student Residence Hall
    Reserve Forces 1121 de1120 Reserve Forces Regiment
    Library Users Management 2821 de2801 Library Operation Team

    * A location for viewing and requesting correction of personal information files is designated and operated by the institution (department) responsible for personal information files.

  • 10. Infringement Remedies

    In order to receive relief from personal information infringement, the personal information subject may apply for dispute settlement or consultation to the Personal Information Dispute Resolution Committee or the Korea Internet and Security Agency Privacy Complaints Center. In addition, please contact the following organizations for reporting and consultation of other personal information infringement.

    • 1) Private Dispute Mediation Committee (Without telephone exchange number)118
    • 2) Information Protection Mark Certification Committee : 02-580-0533~4
    • 3) Advanced Criminal Investigation Division, Supreme Prosecutor’s' Office : 02-3480-2000
    • 4) National Police Agency Cyber Safety Bureau : (Without telephone exchange number)182
  • 11. Request for Appeal

    Any person whose rights or interests are infringed due to the disposition or forbearance of our school, when the information subject requested the viewing, correcting, deleting, or processing suspension of personal information, may request an administrative appeal as prescribed by the Administrative Appeals Act.
    ☞ Central Administrative Appeals Committee(www.simpan.go.kr)See the telephone number

  • 12. Contact number including email of Personal Information Protection Officers
    개인정보보호책임관의 이메일 등 연락처 안내
    Job Department Name Title (grade) Name Campus Number(248) email(@hallym.ac.kr)
    Personal Information Protection Officer Office General Affair Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer Personal Image Information Manager General affairs team team leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team Staff Park Hyeon-seo 1102 hyangseo
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center team leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center Assistant Manager Jung Young-gu 2951 ykjeong

    We will always guide and oversee personal information collected for the purpose of carrying out the duties of our school in accordance with the provisions of the Act and the consent of the information subject to ensure that it can be used according to the processing purpose.

  • 13. Change of Personal Information Processing Policy
    • A. This privacy policy will be effective from April 1, 2016.
    • B. If you need further confirmation, please contact your Personal Information Protection Officer.
      ※ The previous privacy policy can be found in Hallym Plaza - Information Board.

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party, destruction, and viewing, and when the retention period expires we permanently delete it in a way it can not be restored.
    • 4) Matters on how to check personal image information and where

      How to check: You can check by visiting a person in charge of personal image information, or by visiting the following organizations.

      개인영상정보 책임자
      Building Place Contact Number
      Administration Building General Affairs Team 033-248-1101
    • 5) Measures for requests such as image information viewing by the information subject
      If you want to view, check, or delete your personal image information, you can ask the operator of the image information processing equipment at any time.
      However, it is limited to the personal image information that is recorded and of clear and urgent benefit for reasons regarding life, body, or property.
      We will take necessary measures without delay if you ask to view or check, and/or delete any personal image information.
    • 6) Measures to ensure safety of image information
      The image information processed by our school is managed safely through encryption measures. In addition, as a management measure for the protection of personal image information, we are giving differential access rights to personal information. In order to prevent the personal image information from being altered or falsified, we record and manage the creation date and time of personal image information, and the purpose of viewing, viewer, and viewing time. In addition, locks are installed for safe physical storage of personal image information.
      ※ We prohibit any operation and voice recording of CCTV images.
  • 6. Administrative and Technical Measures to Protect Personal Information
    • 1) In handling personal information, we take the following technical measures to ensure that personal information is not lost, stolen, leaked, altered, or damaged.
      • Personal information is protected by a password and a resident registration number. Although a password or a resident registration number is encrypted for protection, there is a possibility that it may be unintentionally lost or stolen or leaked to others in the process of using the Internet in public places. Therefore, the user shall not disclose, rent, or provide personal information to others, and responsibly manage his / her personal information from the unauthorized collection of personal information by social engineering methods such as phishingetc. We are not responsible for such loss, theft, leakage, phishing, or disclosure of password or resident registration number.
      • Personal information is basically protected by a password and the back digits of a resident registration number. By encrypting the file and transmission data, important data is protected through separate security features.
      • An access control system prevents the access of unauthorized users.
      • We operate a personal information filtering system to prevent leak and leakage of personal information on the school website.
      • We operate a personal information encryption program to protect personal information on user PC.
      • The virus detection program is installed on every personal PC, and automatic updates and automatic virus searches are performed.
    • 2) We are aware of the importance of personal information protection and take the following administrative measures to limit the number of staff handling personal information to a bare minimum.
      • Regular education (twice a year) is conducted for faculty handling personal information, such as acquisition of new security technologies and obligation to protect personal information.
      • The computer system room and the data storage room are set as the special protection zone to control access.
      • We request a personal information security pledge from employees handling personal information.
      • We establish and implement an internal management plan to deal with personal information safely.
      • We are not responsible for any mistakes made by users or risks arising from basic Internet danger. Each individual user must properly manage his / her ID and password and take responsibility for protecting his / her personal information.
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school has a strict limitation of use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for purposes other than retention or provision to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received a separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form through which a specific person cannot be recognized for the purposes of statistical writing and academic research
    • If the protection committee has deliberated and voted it because they are unable to perform the duties prescribed by other laws unless you use the personal information for any purpose other than the original purpose or provide it to a third party
    • If it is necessary to provide it to foreign governments or international organizations for the implementation of treaties or other international agreements
    • If it is necessary for the investigation of a crime and prosecution, and maintenance of criminal offenses -– If it is necessary for the execution of court proceedings
    • If it is necessary for execution of punishment and detention or, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, or the disclosure on the website by considering the rights and interests of the information subject.
  • 8. The Information Subject’s Rights, Duties, and Methods of Exercising Them

    You may exercise the following rights as an information subject.

    • 1)Request to view personal information file: You may request to view only your personal information of personal information files that our school holds in accordance with the Personal Information Protection Act (other laws, if applicable). But, in the following cases, your viewing may be limited in accordance with Article 35 of the [Personal Information Protection Act].
      • Cases where viewing is prohibited or restricted by law.
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If it causes a serious disruption in a public agency’s performance of any of the following
        • Duties regarding tax levy, collection, or refund
        • Duties regarding grading or applicant selection in regular schools established in accordance with the 「Elementary and Secondary Education Act」 and 「Higher Education Act」, lifelong education facilities in accordance with 「Lifelong Education Act」, and higher educational institutions established in accordance with other laws
        • Duties regarding examination of academic ability, function, and recruitment, or qualification examination
        • Duties regarding assessment or judgment in progress regarding compensation, or benefit calculation
        • Duties regarding audit and investigation in progress under other laws
    • 2) Request for correction·deletion of personal information file: You may request correction or deletion of personal information files to our school in accordance with Article 36 (Correction and Deletion of Personal Information) of 「Personal Information Protection Act」. However, if other personal information is specified to be collected in the other laws and regulations, it can not be requested to be deleted.
    • 3) Request to stop processing personal information: For the personal information file we hold, you may ask our school to stop processing personal information in accordance with Article 37 (Suspension of Processing Personal Information) of the 「Personal Information Protection Act」.
    • 4) A legal representative of a child under the age of 14 may request our school to view, correct, or delete the child's personal information and to stop processing. However, when requesting the suspension of personal information processing, request for suspension of processing may be rejected pursuant to Article 37 (2) of the 「Personal Information Protection Act」.
      • If there is a special provision in the law or it is inevitable to comply with statutory obligations
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If a public agency can not perform the duties prescribed to it by other laws if it does not process the personal information.
      • If the information is not processed, it is difficult to fulfill a contract, such as failure to provide the contracted service with the information subject, and the information subject does not clearly state the intention to terminate the contract
    • 5) We will notify the action we take within 10 days for a requests to view, correct, delete, or stop processing personal information. The form of the notice is as in [Attachment 3, Attachment 4]. The viewing, correcting, deleting, and processing of personal information can be requested through the relevant department. The request form is [Attachment 1].
    • 6) The rights according to the above can be exercised through the legal representative of the information subject or the delegated person.
      In this case, [Attachment 2] you must submit a power of attorney according to.
    • 7) Identifying the Information Subject
      • The information processor may request the information subject to submit the necessary evidence to confirm the requirement.
      • Identify the information subject by checking his/her ID such as an identity card, driver's license, passport, or checking a certificate
      • If requested through a representative, a power of attorney and a sealed certificate of the information subject, or a copy of an identification card, such as a resident registration card, a driver's license, or a passport, must be submitted to show that he/she is a legitimate representative delegated by the information subject
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school is strictly limited information for use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for other purposes than retention or provided to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form not able to recognize a specific person for the purposes of statistical writing and academic research
    • If you are unable to perform the duties prescribed by other laws unless you use the personal information for any other purpose other the purpose or provide it to a third party or if the protection committee has deliberated and voted it
    • If necessary to provide personal information to foreign governments or international organizations in order for the implementation of treaties or other international agreements
    • If necessary for the investigation of crime and prosecution and maintenance of criminal offenses - If necessary for the execution of court proceedings
    • If necessary for execution of punishment and detention, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, the disclosure in the homepage by considering the rights and interests of the information subject.
  • 9. Viewing Location of Personal Information File and Location for Correction Request
    Viewing Location of Personal Information File and Location for Correction Request
    Work School Number(248) email(@hallym.ac.kr) Department Name
    Admission Data(Undergraduate) 1302~4 admission Admission Management Team
    School register(Undergraduate) 1014~5 de1011 School Affairs Team
    Graduation(Undergraduate) 1014~5 de1011 School Affairs Team
    Grades(Undergraduate) 1014~5 de1011 School Affairs Team
    Scholarship(Undergraduate) 1062 de1061 Student Support Team
    Employment Management 1082~4 de1080 Employment Support Center
    Admission Data(Graduate School) 1401 grad Graduate School
    School Status(Graduate School) 1401 grad Graduate School
    Grades(Graduate School) 1401 grad Graduate School
    Scholarship(Graduate School) 1401 grad Graduate School
    Graduation(Graduate School) 1401 grad Graduate School
    Teacher Personnel 1041 faculty Personnel Team
    Staff Personnel 1104 de1101 General Affairs Team
    Salary 1185 de1180 Finance Team
    Pension / 4 major insurances 1105 de1101 General Affairs Team
    Website Management 1331 de1330 Public Relations Team
    Language Learner Management 2971 ige Institute of Global Education
    Lifelong Education Center Learners Management 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Domitory Student Management 3061 de3601 Student Residence Hall
    Reserve Forces 1121 de1120 Reserve Forces Regiment
    Library Users Management 2821 de2801 Library Operation Team

    * A location for viewing and requesting correction of personal information files is designated and operated by the institution (department) responsible for personal information files.

  • 10. Infringement Remedies

    In order to receive relief from personal information infringement, the personal information subject may apply for dispute settlement or consultation to the Personal Information Dispute Resolution Committee or the Korea Internet and Security Agency Privacy Complaints Center. In addition, please contact the following organizations for reporting and consultation of other personal information infringement.

    • 1) Private Dispute Mediation Committee (Without telephone exchange number)118
    • 2) Information Protection Mark Certification Committee : 02-580-0533~4
    • 3) Advanced Criminal Investigation Division, Supreme Prosecutor’s' Office : 02-3480-2000
    • 4) National Police Agency Cyber Safety Bureau : (Without telephone exchange number)182
  • 11. Request for Appeal

    Any person whose rights or interests are infringed due to the disposition or forbearance of our school, when the information subject requested the viewing, correcting, deleting, or processing suspension of personal information, may request an administrative appeal as prescribed by the Administrative Appeals Act.
    ☞ Central Administrative Appeals Committee(www.simpan.go.kr)See the telephone number

  • 12. Contact number including email of Personal Information Protection Officers
    개인정보보호책임관의 이메일 등 연락처 안내
    Job Department Name Title (grade) Name Campus Number(248) email(@hallym.ac.kr)
    Personal Information Protection Officer Office General Affair Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer Personal Image Information Manager General affairs team team leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team Staff Park Hyeon-seo 1102 hyangseo
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center team leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center Assistant Manager Jung Young-gu 2951 ykjeong

    We will always guide and oversee personal information collected for the purpose of carrying out the duties of our school in accordance with the provisions of the Act and the consent of the information subject to ensure that it can be used according to the processing purpose.

  • 13. Change of Personal Information Processing Policy
    • A. This privacy policy will be effective from April 1, 2016.
    • B. If you need further confirmation, please contact your Personal Information Protection Officer.
      ※ The previous privacy policy can be found in Hallym Plaza - Information Board.

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party, destruction, and viewing, and when the retention period expires we permanently delete it in a way it can not be restored.
    • 4) Matters on how to check personal image information and where

      How to check: You can check by visiting a person in charge of personal image information, or by visiting the following organizations.

      개인영상정보 책임자
      Building Place Contact Number
      Administration Building General Affairs Team 033-248-1101
    • 5) Measures for requests such as image information viewing by the information subject
      If you want to view, check, or delete your personal image information, you can ask the operator of the image information processing equipment at any time.
      However, it is limited to the personal image information that is recorded and of clear and urgent benefit for reasons regarding life, body, or property.
      We will take necessary measures without delay if you ask to view or check, and/or delete any personal image information.
    • 6) Measures to ensure safety of image information
      The image information processed by our school is managed safely through encryption measures. In addition, as a management measure for the protection of personal image information, we are giving differential access rights to personal information. In order to prevent the personal image information from being altered or falsified, we record and manage the creation date and time of personal image information, and the purpose of viewing, viewer, and viewing time. In addition, locks are installed for safe physical storage of personal image information.
      ※ We prohibit any operation and voice recording of CCTV images.
  • 6. Administrative and Technical Measures to Protect Personal Information
    • 1) In handling personal information, we take the following technical measures to ensure that personal information is not lost, stolen, leaked, altered, or damaged.
      • Personal information is protected by a password and a resident registration number. Although a password or a resident registration number is encrypted for protection, there is a possibility that it may be unintentionally lost or stolen or leaked to others in the process of using the Internet in public places. Therefore, the user shall not disclose, rent, or provide personal information to others, and responsibly manage his / her personal information from the unauthorized collection of personal information by social engineering methods such as phishingetc. We are not responsible for such loss, theft, leakage, phishing, or disclosure of password or resident registration number.
      • Personal information is basically protected by a password and the back digits of a resident registration number. By encrypting the file and transmission data, important data is protected through separate security features.
      • An access control system prevents the access of unauthorized users.
      • We operate a personal information filtering system to prevent leak and leakage of personal information on the school website.
      • We operate a personal information encryption program to protect personal information on user PC.
      • The virus detection program is installed on every personal PC, and automatic updates and automatic virus searches are performed.
    • 2) We are aware of the importance of personal information protection and take the following administrative measures to limit the number of staff handling personal information to a bare minimum.
      • Regular education (twice a year) is conducted for faculty handling personal information, such as acquisition of new security technologies and obligation to protect personal information.
      • The computer system room and the data storage room are set as the special protection zone to control access.
      • We request a personal information security pledge from employees handling personal information.
      • We establish and implement an internal management plan to deal with personal information safely.
      • We are not responsible for any mistakes made by users or risks arising from basic Internet danger. Each individual user must properly manage his / her ID and password and take responsibility for protecting his / her personal information.
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school has a strict limitation of use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for purposes other than retention or provision to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received a separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form through which a specific person cannot be recognized for the purposes of statistical writing and academic research
    • If the protection committee has deliberated and voted it because they are unable to perform the duties prescribed by other laws unless you use the personal information for any purpose other than the original purpose or provide it to a third party
    • If it is necessary to provide it to foreign governments or international organizations for the implementation of treaties or other international agreements
    • If it is necessary for the investigation of a crime and prosecution, and maintenance of criminal offenses -– If it is necessary for the execution of court proceedings
    • If it is necessary for execution of punishment and detention or, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, or the disclosure on the website by considering the rights and interests of the information subject.
  • 8. The Information Subject’s Rights, Duties, and Methods of Exercising Them

    You may exercise the following rights as an information subject.

    • 1)Request to view personal information file: You may request to view only your personal information of personal information files that our school holds in accordance with the Personal Information Protection Act (other laws, if applicable). But, in the following cases, your viewing may be limited in accordance with Article 35 of the [Personal Information Protection Act].
      • Cases where viewing is prohibited or restricted by law.
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If it causes a serious disruption in a public agency’s performance of any of the following
        • Duties regarding tax levy, collection, or refund
        • Duties regarding grading or applicant selection in regular schools established in accordance with the 「Elementary and Secondary Education Act」 and 「Higher Education Act」, lifelong education facilities in accordance with 「Lifelong Education Act」, and higher educational institutions established in accordance with other laws
        • Duties regarding examination of academic ability, function, and recruitment, or qualification examination
        • Duties regarding assessment or judgment in progress regarding compensation, or benefit calculation
        • Duties regarding audit and investigation in progress under other laws
    • 2) Request for correction·deletion of personal information file: You may request correction or deletion of personal information files to our school in accordance with Article 36 (Correction and Deletion of Personal Information) of 「Personal Information Protection Act」. However, if other personal information is specified to be collected in the other laws and regulations, it can not be requested to be deleted.
    • 3) Request to stop processing personal information: For the personal information file we hold, you may ask our school to stop processing personal information in accordance with Article 37 (Suspension of Processing Personal Information) of the 「Personal Information Protection Act」.
    • 4) A legal representative of a child under the age of 14 may request our school to view, correct, or delete the child's personal information and to stop processing. However, when requesting the suspension of personal information processing, request for suspension of processing may be rejected pursuant to Article 37 (2) of the 「Personal Information Protection Act」.
      • If there is a special provision in the law or it is inevitable to comply with statutory obligations
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If a public agency can not perform the duties prescribed to it by other laws if it does not process the personal information.
      • If the information is not processed, it is difficult to fulfill a contract, such as failure to provide the contracted service with the information subject, and the information subject does not clearly state the intention to terminate the contract
    • 5) We will notify the action we take within 10 days for a requests to view, correct, delete, or stop processing personal information. The form of the notice is as in [Attachment 3, Attachment 4]. The viewing, correcting, deleting, and processing of personal information can be requested through the relevant department. The request form is [Attachment 1].
    • 6) The rights according to the above can be exercised through the legal representative of the information subject or the delegated person.
      In this case, [Attachment 2] you must submit a power of attorney according to.
    • 7) Identifying the Information Subject
      • The information processor may request the information subject to submit the necessary evidence to confirm the requirement.
      • Identify the information subject by checking his/her ID such as an identity card, driver's license, passport, or checking a certificate
      • If requested through a representative, a power of attorney and a sealed certificate of the information subject, or a copy of an identification card, such as a resident registration card, a driver's license, or a passport, must be submitted to show that he/she is a legitimate representative delegated by the information subject
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school is strictly limited information for use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for other purposes than retention or provided to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form not able to recognize a specific person for the purposes of statistical writing and academic research
    • If you are unable to perform the duties prescribed by other laws unless you use the personal information for any other purpose other the purpose or provide it to a third party or if the protection committee has deliberated and voted it
    • If necessary to provide personal information to foreign governments or international organizations in order for the implementation of treaties or other international agreements
    • If necessary for the investigation of crime and prosecution and maintenance of criminal offenses - If necessary for the execution of court proceedings
    • If necessary for execution of punishment and detention, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, the disclosure in the homepage by considering the rights and interests of the information subject.
  • 9. Viewing Location of Personal Information File and Location for Correction Request
    Viewing Location of Personal Information File and Location for Correction Request
    Work School Number(248) email(@hallym.ac.kr) Department Name
    Admission Data(Undergraduate) 1302~4 admission Admission Management Team
    School register(Undergraduate) 1014~5 de1011 School Affairs Team
    Graduation(Undergraduate) 1014~5 de1011 School Affairs Team
    Grades(Undergraduate) 1014~5 de1011 School Affairs Team
    Scholarship(Undergraduate) 1062 de1061 Student Support Team
    Employment Management 1082~4 de1080 Employment Support Center
    Admission Data(Graduate School) 1401 grad Graduate School
    School Status(Graduate School) 1401 grad Graduate School
    Grades(Graduate School) 1401 grad Graduate School
    Scholarship(Graduate School) 1401 grad Graduate School
    Graduation(Graduate School) 1401 grad Graduate School
    Teacher Personnel 1041 faculty Personnel Team
    Staff Personnel 1104 de1101 General Affairs Team
    Salary 1185 de1180 Finance Team
    Pension / 4 major insurances 1105 de1101 General Affairs Team
    Website Management 1331 de1330 Public Relations Team
    Language Learner Management 2971 ige Institute of Global Education
    Lifelong Education Center Learners Management 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Domitory Student Management 3061 de3601 Student Residence Hall
    Reserve Forces 1121 de1120 Reserve Forces Regiment
    Library Users Management 2821 de2801 Library Operation Team

    * A location for viewing and requesting correction of personal information files is designated and operated by the institution (department) responsible for personal information files.

  • 10. Infringement Remedies

    In order to receive relief from personal information infringement, the personal information subject may apply for dispute settlement or consultation to the Personal Information Dispute Resolution Committee or the Korea Internet and Security Agency Privacy Complaints Center. In addition, please contact the following organizations for reporting and consultation of other personal information infringement.

    • 1) Private Dispute Mediation Committee (Without telephone exchange number)118
    • 2) Information Protection Mark Certification Committee : 02-580-0533~4
    • 3) Advanced Criminal Investigation Division, Supreme Prosecutor’s' Office : 02-3480-2000
    • 4) National Police Agency Cyber Safety Bureau : (Without telephone exchange number)182
  • 11. Request for Appeal

    Any person whose rights or interests are infringed due to the disposition or forbearance of our school, when the information subject requested the viewing, correcting, deleting, or processing suspension of personal information, may request an administrative appeal as prescribed by the Administrative Appeals Act.
    ☞ Central Administrative Appeals Committee(www.simpan.go.kr)See the telephone number

  • 12. Contact number including email of Personal Information Protection Officers
    개인정보보호책임관의 이메일 등 연락처 안내
    Job Department Name Title (grade) Name Campus Number(248) email(@hallym.ac.kr)
    Personal Information Protection Officer Office General Affair Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer Personal Image Information Manager General affairs team team leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team Staff Park Hyeon-seo 1102 hyangseo
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center team leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center Assistant Manager Jung Young-gu 2951 ykjeong

    We will always guide and oversee personal information collected for the purpose of carrying out the duties of our school in accordance with the provisions of the Act and the consent of the information subject to ensure that it can be used according to the processing purpose.

  • 13. Change of Personal Information Processing Policy
    • A. This privacy policy will be effective from April 1, 2016.
    • B. If you need further confirmation, please contact your Personal Information Protection Officer.
      ※ The previous privacy policy can be found in Hallym Plaza - Information Board.

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party, destruction, and viewing, and when the retention period expires we permanently delete it in a way it can not be restored.
    • 4) Matters on how to check personal image information and where

      How to check: You can check by visiting a person in charge of personal image information, or by visiting the following organizations.

      개인영상정보 책임자
      Building Place Contact Number
      Administration Building General Affairs Team 033-248-1101
    • 5) Measures for requests such as image information viewing by the information subject
      If you want to view, check, or delete your personal image information, you can ask the operator of the image information processing equipment at any time.
      However, it is limited to the personal image information that is recorded and of clear and urgent benefit for reasons regarding life, body, or property.
      We will take necessary measures without delay if you ask to view or check, and/or delete any personal image information.
    • 6) Measures to ensure safety of image information
      The image information processed by our school is managed safely through encryption measures. In addition, as a management measure for the protection of personal image information, we are giving differential access rights to personal information. In order to prevent the personal image information from being altered or falsified, we record and manage the creation date and time of personal image information, and the purpose of viewing, viewer, and viewing time. In addition, locks are installed for safe physical storage of personal image information.
      ※ We prohibit any operation and voice recording of CCTV images.
  • 6. Administrative and Technical Measures to Protect Personal Information
    • 1) In handling personal information, we take the following technical measures to ensure that personal information is not lost, stolen, leaked, altered, or damaged.
      • Personal information is protected by a password and a resident registration number. Although a password or a resident registration number is encrypted for protection, there is a possibility that it may be unintentionally lost or stolen or leaked to others in the process of using the Internet in public places. Therefore, the user shall not disclose, rent, or provide personal information to others, and responsibly manage his / her personal information from the unauthorized collection of personal information by social engineering methods such as phishingetc. We are not responsible for such loss, theft, leakage, phishing, or disclosure of password or resident registration number.
      • Personal information is basically protected by a password and the back digits of a resident registration number. By encrypting the file and transmission data, important data is protected through separate security features.
      • An access control system prevents the access of unauthorized users.
      • We operate a personal information filtering system to prevent leak and leakage of personal information on the school website.
      • We operate a personal information encryption program to protect personal information on user PC.
      • The virus detection program is installed on every personal PC, and automatic updates and automatic virus searches are performed.
    • 2) We are aware of the importance of personal information protection and take the following administrative measures to limit the number of staff handling personal information to a bare minimum.
      • Regular education (twice a year) is conducted for faculty handling personal information, such as acquisition of new security technologies and obligation to protect personal information.
      • The computer system room and the data storage room are set as the special protection zone to control access.
      • We request a personal information security pledge from employees handling personal information.
      • We establish and implement an internal management plan to deal with personal information safely.
      • We are not responsible for any mistakes made by users or risks arising from basic Internet danger. Each individual user must properly manage his / her ID and password and take responsibility for protecting his / her personal information.
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school has a strict limitation of use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for purposes other than retention or provision to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received a separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form through which a specific person cannot be recognized for the purposes of statistical writing and academic research
    • If the protection committee has deliberated and voted it because they are unable to perform the duties prescribed by other laws unless you use the personal information for any purpose other than the original purpose or provide it to a third party
    • If it is necessary to provide it to foreign governments or international organizations for the implementation of treaties or other international agreements
    • If it is necessary for the investigation of a crime and prosecution, and maintenance of criminal offenses -– If it is necessary for the execution of court proceedings
    • If it is necessary for execution of punishment and detention or, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, or the disclosure on the website by considering the rights and interests of the information subject.
  • 8. The Information Subject’s Rights, Duties, and Methods of Exercising Them

    You may exercise the following rights as an information subject.

    • 1)Request to view personal information file: You may request to view only your personal information of personal information files that our school holds in accordance with the Personal Information Protection Act (other laws, if applicable). But, in the following cases, your viewing may be limited in accordance with Article 35 of the [Personal Information Protection Act].
      • Cases where viewing is prohibited or restricted by law.
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If it causes a serious disruption in a public agency’s performance of any of the following
        • Duties regarding tax levy, collection, or refund
        • Duties regarding grading or applicant selection in regular schools established in accordance with the 「Elementary and Secondary Education Act」 and 「Higher Education Act」, lifelong education facilities in accordance with 「Lifelong Education Act」, and higher educational institutions established in accordance with other laws
        • Duties regarding examination of academic ability, function, and recruitment, or qualification examination
        • Duties regarding assessment or judgment in progress regarding compensation, or benefit calculation
        • Duties regarding audit and investigation in progress under other laws
    • 2) Request for correction·deletion of personal information file: You may request correction or deletion of personal information files to our school in accordance with Article 36 (Correction and Deletion of Personal Information) of 「Personal Information Protection Act」. However, if other personal information is specified to be collected in the other laws and regulations, it can not be requested to be deleted.
    • 3) Request to stop processing personal information: For the personal information file we hold, you may ask our school to stop processing personal information in accordance with Article 37 (Suspension of Processing Personal Information) of the 「Personal Information Protection Act」.
    • 4) A legal representative of a child under the age of 14 may request our school to view, correct, or delete the child's personal information and to stop processing. However, when requesting the suspension of personal information processing, request for suspension of processing may be rejected pursuant to Article 37 (2) of the 「Personal Information Protection Act」.
      • If there is a special provision in the law or it is inevitable to comply with statutory obligations
      • If there is a risk of harming another person's life or body, or there is a risk of unjustifiable infringement of the property and other interests of another person
      • If a public agency can not perform the duties prescribed to it by other laws if it does not process the personal information.
      • If the information is not processed, it is difficult to fulfill a contract, such as failure to provide the contracted service with the information subject, and the information subject does not clearly state the intention to terminate the contract
    • 5) We will notify the action we take within 10 days for a requests to view, correct, delete, or stop processing personal information. The form of the notice is as in [Attachment 3, Attachment 4]. The viewing, correcting, deleting, and processing of personal information can be requested through the relevant department. The request form is [Attachment 1].
    • 6) The rights according to the above can be exercised through the legal representative of the information subject or the delegated person.
      In this case, [Attachment 2] you must submit a power of attorney according to.
    • 7) Identifying the Information Subject
      • The information processor may request the information subject to submit the necessary evidence to confirm the requirement.
      • Identify the information subject by checking his/her ID such as an identity card, driver's license, passport, or checking a certificate
      • If requested through a representative, a power of attorney and a sealed certificate of the information subject, or a copy of an identification card, such as a resident registration card, a driver's license, or a passport, must be submitted to show that he/she is a legitimate representative delegated by the information subject
  • 7. Restrictions on the Use and Provision of Personal Information

    Unlike general administrative information, personal information collected and held by our school is strictly limited information for use and provision. Article 18 of [Personal Information Protection Act] (Restrictions on the Use and Provision of Personal Information) stipulates the following. Except for the use of the holding institution by another law and the provision of other institutions, it shall not be used for other purposes than retention or provided to other institutions. Notwithstanding the foregoing, however, it may be used for purposes other than retention or may be provided to other organizations in the following cases (except when it is recognized that there is a risk of unduly infringing the rights or interests of the information subject or third party)

    • If you have received separate consent from the information subject
    • If there are special regulations in other laws
    • If the information subject or his/her legal representative is unable to express his / her intention or is unable to obtain prior consent, such as by unknown address, it shall be expressly deemed necessary for the benefit of the imminent life, body, property of the information subject or third party
    • If providing personal information in a form not able to recognize a specific person for the purposes of statistical writing and academic research
    • If you are unable to perform the duties prescribed by other laws unless you use the personal information for any other purpose other the purpose or provide it to a third party or if the protection committee has deliberated and voted it
    • If necessary to provide personal information to foreign governments or international organizations in order for the implementation of treaties or other international agreements
    • If necessary for the investigation of crime and prosecution and maintenance of criminal offenses - If necessary for the execution of court proceedings
    • If necessary for execution of punishment and detention, protective disposition, we determine the use of information we hold within the organization, the provision to third parties, the disclosure in the homepage by considering the rights and interests of the information subject.
  • 9. Viewing Location of Personal Information File and Location for Correction Request
    Viewing Location of Personal Information File and Location for Correction Request
    Work School Number(248) email(@hallym.ac.kr) Department Name
    Admission Data(Undergraduate) 1302~4 admission Admission Management Team
    School register(Undergraduate) 1014~5 de1011 School Affairs Team
    Graduation(Undergraduate) 1014~5 de1011 School Affairs Team
    Grades(Undergraduate) 1014~5 de1011 School Affairs Team
    Scholarship(Undergraduate) 1062 de1061 Student Support Team
    Employment Management 1082~4 de1080 Employment Support Center
    Admission Data(Graduate School) 1401 grad Graduate School
    School Status(Graduate School) 1401 grad Graduate School
    Grades(Graduate School) 1401 grad Graduate School
    Scholarship(Graduate School) 1401 grad Graduate School
    Graduation(Graduate School) 1401 grad Graduate School
    Teacher Personnel 1041 faculty Personnel Team
    Staff Personnel 1104 de1101 General Affairs Team
    Salary 1185 de1180 Finance Team
    Pension / 4 major insurances 1105 de1101 General Affairs Team
    Website Management 1331 de1330 Public Relations Team
    Language Learner Management 2971 ige Institute of Global Education
    Lifelong Education Center Learners Management 3011~2 de3011 Lifelong Education Center
    Student Residence Hall Domitory Student Management 3061 de3601 Student Residence Hall
    Reserve Forces 1121 de1120 Reserve Forces Regiment
    Library Users Management 2821 de2801 Library Operation Team

    * A location for viewing and requesting correction of personal information files is designated and operated by the institution (department) responsible for personal information files.

  • 10. Infringement Remedies

    In order to receive relief from personal information infringement, the personal information subject may apply for dispute settlement or consultation to the Personal Information Dispute Resolution Committee or the Korea Internet and Security Agency Privacy Complaints Center. In addition, please contact the following organizations for reporting and consultation of other personal information infringement.

    • 1) Private Dispute Mediation Committee (Without telephone exchange number)118
    • 2) Information Protection Mark Certification Committee : 02-580-0533~4
    • 3) Advanced Criminal Investigation Division, Supreme Prosecutor’s' Office : 02-3480-2000
    • 4) National Police Agency Cyber Safety Bureau : (Without telephone exchange number)182
  • 11. Request for Appeal

    Any person whose rights or interests are infringed due to the disposition or forbearance of our school, when the information subject requested the viewing, correcting, deleting, or processing suspension of personal information, may request an administrative appeal as prescribed by the Administrative Appeals Act.
    ☞ Central Administrative Appeals Committee(www.simpan.go.kr)See the telephone number

  • 12. Contact number including email of Personal Information Protection Officers
    개인정보보호책임관의 이메일 등 연락처 안내
    Job Department Name Title (grade) Name Campus Number(248) email(@hallym.ac.kr)
    Personal Information Protection Officer Office General Affair Manager Sohn Hyeong-bae 1100 hbson
    Personal Information Protection Officer Personal Image Information Manager General affairs team team leader Go Seok-bok 1101 sbgo
    Personal Image Information Officer General Affairs Team Staff Park Hyeon-seo 1102 hyangseo
    Information Security Manager Information Computer Center Director Hwang Hyeon-suk 1835 hshwang
    Information Security Officer Information Computer Center team leader Park Joon-suk 2960 jspark
    Information Security Working Manager Information Computer Center Assistant Manager Jung Young-gu 2951 ykjeong

    We will always guide and oversee personal information collected for the purpose of carrying out the duties of our school in accordance with the provisions of the Act and the consent of the information subject to ensure that it can be used according to the processing purpose.

  • 13. Change of Personal Information Processing Policy
    • A. This privacy policy will be effective from April 1, 2016.
    • B. If you need further confirmation, please contact your Personal Information Protection Officer.
      ※ The previous privacy policy can be found in Hallym Plaza - Information Board.

Protection of personal information processed by computers

  • 1. Collection and Retention of Personal Information

    Our school collects and holds only the minimum amount of personal information according to the provisions of the regulations and the consent of the information subject (except the resident registration number).

    Personal information collected and held by Hallym University (as of September 2016)

    Personal information collected and held by Hallym University (as of September 2016) 안내
    Department Name File Name Retention Period Operational Basis Collection Purpose Personal Information Items
    School Affairs Team Grade Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Year of Completion, Grade of Completion, Semester of Completion, Course Code, Course Code History, Class Number, Classification of Completion (A7), Credit, Department (Minor / double major code), Professor in Charge, Score, Grade
    Administrative Affairs Team Graduation Information Semi-permanent Article 34 and 35 of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number),Resident Registration Number: Required, Other Student Number, University (code), Faculty (code), Department (code)
    Administrative Affairs Team School Status iInformation Semi-permanent Regulations on school rules and academic affairs management, Article 4 (school rules) of the Enforcement Decree of the Higher Education Act Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Student Number, Old Student Number,Name- Korean, University, Undergraduate, Department/ Major, Grade, Course Registration Access Rights (0) and Withdrawal, Course Correction Details, Day and Night Division, Class Number, Number of Semesters Completed Number of Registrations, Fixed Scholarship, Semester-based Scholarship
    Education Development Center Education Development Center Work Related Files 10 years - Education Development Center Related Work Name: Required, Home Address, E-Mail, Mobile Phone (Contact number), Other Private Number (student number) etc.
    Student Support Team Scholarship Student Management Semi-permanent Article 3 of Regulations on University tTuition On-campus/off-campus scholarship student management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Department, Account Number
    Student Support Team Current Status of Students with Disabilities 5 years Article 8 of the Enforcement Decree of the University Special Education Act for the Disabled, Article 66-1 of the school regulation on assisting university students with disabilities Management of University Students with Disabilities Name: Required, Home Address, E-Mail, Home cContact nNumber, Mobile pPhone (Ccontact number), Resident rRegistration nNumber, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact nNumber, Guardian Address, Refund Account Number, etc.
    Employment Support Center Career Guidance Counseling 10 years Article 24 of Statistical Law Employment Career Guidance Counseling Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number),Names of Other Colleges, Department Name, Student Number, Gender, Foreigner/Korean, Date of Graduation, Employment (admission) Status, Work place (college), Work Type, Weekly Working Hours, Contract Start Date, Contract End Date, GPA, National Technical Qualification Certificate Acquisition Yes/No, TOEIC Score, Workplace, Field, Annual Salary, Career Path, Major Journal, Date of Employment
    Hallym Service Voluntary Service Activity Applicant File 3 year private rules Service Performance Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Date of Birth, Other Departments, Student Number, Grade, Sex, Age, etc.
    Student Life Counseling Center Psychological Examination and Counseling Applicant File 5 years Korean Counseling Psychological Association Counselor Code of Ethics Psychological Examination and Counseling Name: Required, Home Address, E-Mail, Home Ccontact Number, Mobile Phone (Contact number), Other Gender, Department, Grade, Student Number, Age, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number (When counseling), Religion, Type of Admission, Purpose of Visit, Test You Want to Take, Accommodation, Counseling and Psychotherapy Experience
    Finance Team Daily Wage Payment Statement, Contributed Property Usage Statement 5 years Article 164 of the Income Tax Act, Article 48 of the Inheritance Gift Tax Act Evidence of Payment of Wage Name: Required, Home Address, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Numbers
    Public Relations Team Development Fund Depositor Management Semi-permanent Development Fund Operating Regulations (Effective from March 1, 2008, donation and settlement management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number, Other Business Registration Number, Account Number, etc.
    International Exchange Team Invited Exchange Student Management Semi-permanent Tips for Standard of Task Management for Foreign Students and Language Learners(Ministry of Education) Exchange Student Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Date of Birth; Required, Passport Number: Required, Foreigner Registration Number: Required, Other Gender, Nationality, Others (Agreement Country, Agreement University, Visa Information, Insurance Information, Academic Background, Admission Letter Registration number
    Admissions Office Admissions Applicant File 5 years Article 34 and 35 of the Enforcement Decree of the Higher Education Act, School Regulations Performing Admissions Processing Task Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (Contact number), Resident Registration Number: Required, Other Examination Number, High School, Year of Graduation, Name of Guardian, Relationship, Guardian Contact Number, Guardian's Address, Refund Account Number, etc.
    Graduate School Academic Affairs Team Graduate School Grade Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic Academic Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty Advisor, name of subject)
    Graduate School Academic Affairs Team Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Number, Old Student Number, English Name, Chinese Character Name, Graduate School, Series, Department, Major, Number of Terms, Course Division, Classification of Former Part and Latter part, Course Registration Rights, Number of Password Changes, Night and Night Division, Full-Time Classification, Completion, University Data (name of university, year of graduation, degree registration number, major), Graduation Details (name of university, year of graduation, degree registration number, major), Graduation Details (date of graduation, degree registration number, thesis title, faculty Advisor)
    Graduate school Academic Affairs Team Graduate school register information 5 years Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Date of Birth, Resident Registration Number: Required, Other Years, Semester, Examination Number, Name (English), Name (Chinese character), Sex, Admission Division, Degree Course, Department, Major, Screening Results etc.
    Special Graduate School Academic Affairs Team Special Graduate School Grade information Semi-permanent Article 4 of Enforcement Decree of the Higher Education Act (Article 35, School regulations) Academic affairs Management and School administrative work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Basic School Register Data (student number, university, department, admission information, course, semester, register status, military service status), Register Change Data (temporary absence from school and return to school, expulsion information), University Data (name of university, Year of Graduation, Degree Registration Number, Major), Graduation Details (date of graduation, degree registration number, title of thesis, advisor), Grade Data (semesters completed, grade, faculty advisor, name of subject)
    Special Graduate School Academic Affairs Team Special Graduate School Status Information Semi-permanent Article 4 of the Enforcement Decree of the Higher Education Act (School Regulations) Academic Affairs Management and School Administrative Work Name: Required, home address, e-mail, home phone number, Mobile phone (contact number), Resident registration number: Required, Other departments, major, gender, Scholarship status, grade status, etc.
    Special Graduate School Academic Affairs Team Special Graduate School Admission Information 5 years Article 4 of the Enforcement Decree of the Higher Education Act (Article 35, School Regulations) Academic Affairs Management and School Administrative Work Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, majorMajor, Student Number, Gender, Scholarship Status, Grade Status, Admission Information (application year, admission number, admission classification, school attended, result of admission)
    Medical School Academic Affairs Team Medical School Development Fund, Support fFund dDonor mManagement 10 years Budget Operating Guidelines Registration of National Tax Service simplified year-end tax adjustment service and submission of data to National Tax Service Name: Required, Home Address, E-mail, Home Phone Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Student Numbers, Relationship etc.
    Library Library Lending Management Semi-permanent Article 35 of Libraries Act (duties),Article 7 of University Library Promotion Act (duties of university libraries etc.) Returned Books and User Management Name: Required, home address, home phone number, Mobile phone (contact number), Resident registration number company number (student number), identity, institution (university), position (department), position (grade), status of employment
    Information Computer Center Webmail Membership Information Withdrawing Article 15 of Personal Information Protection Act WebMail Member Information Management Name: Required, Mobile Phone (contact number)
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 15 of Personal Information Protection Act Lifelong Education Center Instructor Management Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Account Information, ID, Password
    Lifelong Education Center Lifelong Education Center Instructor Management Semi-permanent Article 4 of the Enforcement Rule of the Lifelong Education Act (learning account operation) Students and Instructors Management Name: Required, Home Address, E-Mail, Home Contact Number, Mobile Phone (contact number), Resident Registration Number: Required, Other Account Number, Courses
    Health Clinic Medical History semi-permanent Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Health Record Management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Gender, Department, Student Number, Examination Results, etc.
    Health Clinic Medical Examination 5 years Article 7-3 of the School Health Act, Article 15 of the Enforcement Rule of Medical Law Medical examination management Name: Required, Mobile Phone (contact number), Resident Registration Number: Required, Other Departments, Student Number, Gender, Examination Results, etc.
    Institute of Global Education Language Learner Management 5 years Article 19 of the Immigration Control Act Management of Foreign Students Name: Required, Home Address, E-Mail, Resident Registration Number: Required, Other Alien Registration Number, Passport Number, Contact Number etc.
    Student Student Residence Hall Student Student Residence Hall Resident Information 5 years Student Residence Hall Regulations Domitory Student Management Name: Required, home Home addressAddress, E-Mail, home Home phone Phone numberNumber, Mobile phone Phone (Contact contact number), other Other Student Numbers, Parent Contact Number, Account Number, Grades, Building and Room Number, Management Fee Reception Information, Information on Checking- In and Checking-Out of The Student Residence Hall, Nationality, Examination Number
  • 2. Personal information file to be notified in advance to the upper organization (the Ministry of Security and Public Administration)

    * In accordance with Article 32 of the Personal Information Protection Act, the personal information file (personnel, salary, etc.) is used only for internal affairs of our school and is excluded from prior notification, and the notification target is the same as the personal information collected and held by our school. ☞ You can check the detailed registration information of the personal information file in the Ministry of Security and Public Administration Support Portal for Personal Information Protection → Search personal information file list → Search by entering "Hallym University" in the name of the institution (Select Ministry of Education "Hallym University")

  • 3. Entrusting of Personal Information

    For smooth and improved customer services, we entrust personal information to other companies for management in a limited situations. Currently, we entrust the handling of personal information to the following companies. In accordance with the relevant laws and regulations, the [entrustment contract] specifies the matters necessary for the personal information to be managed safely during the entrustment contract.

    개인정보취급을 위탁하는 업체 안내
    Personal Information File Name Trustee Purpose of Entrustment
    Admissions Applicant List Uwayapply Handling Admissions Support
    Undergraduate and graduate school tuition notificationce file
    (Student number, Name, Registration fee, Scholarship amount)
    Woori Bank (undergraduate, graduate school) Receipt of tuition fees of undergraduate and graduate school students
    Kookmin Bank (undergraduate)
    Shinhan Bank (undergraduate)
    Foreign Student Group Insurance Subscriber List
    (Student number, English name, Foreign Registration Number, sex, account number)
    Joongang Ins Korea Insurance for Foreign Students
    Student ID Issuance Simtra Student ID Issuing Server Maintenance
    Certificate Issuance Ssiatech Internet Certificate Issuance System Maintenance
    Certificate Issuance Digital Zone Certificate Issuing System Maintenance
    Library Lending Management System Futurenuri Co., Ltd. Library Lending Management System Maintenance
    Library Lending Management System TNH System Co., Ltd. Library Access Control System Maintenance
    Automated Security System Registration ADT CAPS Co., Ltd. Unmanned Security System Registration
    Cafeteria Entrustment Operation Our Home Co., Ltd. Food Service Management
    Parking Registration Amano Korea Parking Vehicle Registration

    If entrusting the processing of personal information, we will strictly prescribe the strict observance of service provider's privacy-related instructions through entrustment contract, maintain the confidentiality of personal information, prohibit the provision to a third party and take full responsibility in the event of an accident, return or destroy the personal information at the end of the entrustment period, and retain a copy of the contract details in writing and/or electronically.

  • 4. Destruction of Personal Information
    • 1) When personal information is no longer necessary, such as the elapse of the personal information retention period and the achievement of the processing purpose, we collect and destroy all personal information at once in the last month of the quarter (see the retention period of personal information collected and held by our university)
    • 2) If personal information has to be kept in accordance with other laws and regulations even though the personal information retention period agreed upon by the information subject has elapsed or the purpose of processing has been accomplished, the personal information (or personal information file) may be moved to a separate database (DB) or stored in a different place.
    • 3) Procedures and methods of personal information destruction are as follows.
      • Destruction procedures: We establish a personal information destruction plan to destroy personal information (or personal information files) that should be destroyed. We choose personal information (or personal information file) that causes reason for destruction, and destroy personal information (or personal information file) with the approval of our school's personal information protection officer.
      • Destruction method: We destroy personal information recorded and stored in the form of an electronic file so that it can not be recovered. Personal information recorded and stored in a paper document is shredded by a shredder or destroyed through incineration.
  • 5. Operation and Management Policy of Image Information Processing Equipment

    We inform you about the purpose and use of image information processed through the operation and management policy of image information processing equipment.

    • 1) Installation basis and installation purpose of image information processing equipment In accordance with Article 25, Paragraph 1 of the Personal Information Protection Act, our school installs and operates image information processing equipment for the following purposes.
      • Facility safety and fire prevention
      • Crime prevention for the safety of the members of our school
      • Checking the entrance exit of vehicles, parking management, and vehicle theft prevention
    • 2) Guide for number of CCTV installed, installation location and purpose
      영상정보처리기기 설치 대수, 설치 위치 및 목적안내
      CCTV installation purpose and system operation
      Building Name Installation Location Installation Purpose Recording Time Storage Days
      Student Center Student Center - Field Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Center - Field
      Student Center - In front of the Student Center
      Student Center – Rear Parking Lot of the New Student Residence Hall
      Student Center - Restaurant Entrance
      Student Center - 1F Central Passage
      Student Center - 1F Lounge
      Student Center - 1F Club Room Corridor
      Student Center - 1F Parking lLot Entrance
      Student Center - 2nd Floor Lobby
      Student Center - 4th Floor Corridor
      Student Center - Auditorium Broadcasting Room
      Student Center - Auditorium
      Behind Student Center - International Student Residence Hall Parking Lot
      Student Center – 2F Parking Center Entrance
      Student Center - B1 International Building Side Entrance
      Student Center – 3F Emergency Stairs
      Student Center - Stake
      Student Center - 1st Floor Lobby
      Student Center – Start-up Support Center Corridor
      College of Social Sciences & Business 1 College of Social Sciences & Business 1 - Main Gate Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 1 - 1F Entrance
      College of Social Sciences & Business 1 - 1F Left Corridor
      College of Social Sciences & Business 1 - 1F Right Corridor
      College of Social Sciences & Business 1 - 5F Entrance
      College of Social Sciences & Business 1 - 1F Rear Gate
      College of Social Sciences & Business 1 - Job Cafe Inside 1
      College of Social Sciences & Business 1 - Job Cafe Inside 2
      College of Social Sciences & Business 1 - Job Cafe Office
      College of General Educatio College of General Education - 1F Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of General Education - 5F Entrance
      College of General Education - 1F Corridor
      College of General Education - Outer Hill / Top
      College of General Education - Outer Hill / Bottom
      College of General Education - 1F Entrance
      College of General Education - 3F Corridor
      College of General Education - 2F Entrance
      College of Social Sciences & Business 2 College of Social Sciences & Business 2 - Lawn Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Social Sciences & Business 2 - 3F Corridor
      College of Social Sciences & Business 2 - 2F Outer eEntrance
      College of Social Sciences & Business 2 - 4F Outer eEntrance
      College of Social Sciences & Business 2 - 1F Entrance
      College of Social Sciences & Business 2 - Lounge 1
      College of Social Sciences & Business 2 - Lounge 2
      Administration Annex Administration Annex - Administration Building Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Annex - Rear Parking Lot
      Administration Annex - To Maru Hill
      Administration Annex - 1F Main Gate
      Administration Annex - 1F E/V Entrance
      Administration Annex - 1F Stairs Iron Door
      Administration Annex - 2F Server Room/td>
      College of Engineering College of Engineering - Westside Front Parking Lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Engineering - Parking Lot to Art Hall
      College of Engineering - West side Parking Lot
      College of Engineering - Central Door
      College of Engineering - Front Parking Lot
      College of Engineering - In front of 1141 seminar room
      College of Engineering - College of Engineering back gate
      College of Engineering - Westside door
      College of Engineering - East lounge
      College of Engineering - Entrance to College of Natural Sciences
      College of Engineering - Westside 3F female lounge
      College of Engineering - Central porch
      College of Natural Sciences College of Natural Sciences - West entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Natural Sciences - West exit
      College of Natural Sciences-4F door
      College of Natural Sciences - 4F door
      College of Natural Sciences - 1~2F stairs
      College of Natural Sciences-1F door
      College of Natural Sciences - Parking lot in between the College of Natural Sciences and medical halls
      College of Natural Sciences - 3F corridor
      College of Natural Sciences - To 4F entrance
      College of Humanities 1, 2 College of Humanities 2 - 3F parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Humanities 2 - 4F lounge
      College of Medicine - 2F Medical waste room
      College of Humanities 2 - 3F entrance
      College of Humanities 2 - 2F Medical Club Corridor
      College of Humanities 2 - 3F Medical Club Corridor
      College of Humanities 2 - 3F corridor
      Administration Building Administration Building - To East, Main gate Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Administration Building - 3F Parking lot
      Administration Building - 1F Central entrance
      Administration Building - 1F lobby
      Administration Building - 3F entrance
      Administration Building - B1 entrance
      Administration Building - 1F Research Center Parking Lot
      Administration Building - 2F park
      College of Medicine College of Medicine - Entrance in front of 1F library Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      College of Medicine - 2F stairs classroom passage
      College of Medicine - 1F entrance
      College of Medicine - 2F Central entrance
      College of Medicine - 2F Back gate entrance
      College of Medicine - 2F Female student lounge
      College of Humanities 2 - 2F side entrance
      Life Sciences Buildin Life Sciences Building - 1F Central staircase side Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Life Sciences Building - 1F Main gate
      Life Sciences Building - Job cafe
      Life Sciences Building - 4F lobby
      Life Sciences Building - Parking lot 1
      Life Sciences Building - Parking lot behind Industry-University Hall
      Life Sciences Building - 8409 Corridor
      Life Sciences Building - Department of Speech Pathology and Audiology
      Life Sciences Building - B1 Medical waste room
      Industry-University Hall 1F Entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      2F External wall (others)
      ROTC Building ROTC Building - To field Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      ROTC Building - 1F Headquarters Administration Office
      ROTC Building - To Futsal Stadium
      International Conference Hall International Conference Hall - To main gate guard post Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Conference Hall - 2F entrance
      International Conference Hall - 1F lobby
      ADT CAPS situation room situation room - Front road Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Situation room - Left Bus Parking lot
      Behind situation room- Student Center 1F Parking Lot
      Situation room – Road to Student Center
      Situation room - inside
      Student Residence Hall Student Residence Hall- Parking lot to the left of Geumbyeongjae Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Student Residence Hall – To East gate
      Student Residence Hall – Road to situation room
      Student Residence Hall – Parking lot to the right of Geumbyeongjae
      Gym entrance door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Front exterior wall (others)
      Library To Ilsong Memorial Library 1F reading room Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      To Ilsong Memorial Library 4F Life Sciences Building
      Ilsong Memorial Library 2F Main gate stairs
      To underground parking lot behind Ilsong Memorial Library
      Main gate parking fee booth Main gate guard post –To main gate side door Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Main gate guard post – Main gate from breaker
      Main gate guard post – To main gate guard post
      Main gate guard post – To main gate road
      Institute of Global Education International Building - 1F main gate 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      International Building - 1F main gate 2
      International Building - 1F Back gate
      West gate guard post West gate Outer wall (two others) Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall Ilsong Art Hall - Parking lot Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Ilsong Art Hall - To main gate basketball court
      Ilsong Art Hall - Back gate
      Ilsong Art Hall Basement- Side door
      Ilsong Art Hall - To Octagonal Pavilion
      Hallym Sports Center Hallym Sports Center - Parking lot 1 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Hallym Sports Center - Parking lot 2
      Hallym Sports Center - Parking lot 3
      Hallym Sports Center - Parking lot 4
      Comprehensive Research Center Research Center – 1F Main gate entrance Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Research Center- 1F left entrance
      Research Center- Streetlight in front of streetlight entrance
      Research Center- 2F Back gate
      Research Center- 2F Main gate
      Research Center-2F Right outer door
      Research Center- E/V entrance
      Industry-Academic Cooperation Center Industry-Academic Cooperation Center - Parking lot 5 Safety and Crime Prevention 24 hours Automatic deletion after 90 days
      Industry-Academic Cooperation Center - 3F Outside stairs
      Industry-Academic Cooperation Center - 2F Main entrance
      Industry-Academic Cooperation Center - Parking lot 4
      Industry-Academic Cooperation Center - 2F side entrance
      Industry-Academic Cooperation Center - 2F Outside stairs
      Industry-Academic Cooperation Center - 1F Back gate entrance
      Industry-Academic Cooperation Center - Parking lot 7
      Industry-Academic Cooperation Center - 3F Central corridor/td>
      Industry-Academic Cooperation Center - 4F Outside stairs
      Industry-Academic Cooperation Center - Parking lot 3
      Industry-Academic Cooperation Center - View e / v
      Industry-Academic Cooperation Center - Parking lot entrance
      Industry-Academic Cooperation Center - Parking lot entry 1
      Industry-Academic Cooperation Center - Main underground entrance
      Industry-Academic Cooperation Center - 5F Central corridor
      Industry-Academic Cooperation Center - 1F Main entrance
      Industry-Academic Cooperation Center - 5F Corridor to Ilsong
      Industry-Academic Cooperation Center - 5F Outside stairs
      Industry-Academic Cooperation Center - 4F Central corridor
      Industry-Academic Cooperation Center - 2F Outside entrance
      Industry-Academic Cooperation Center - Parking lot 6
      Industry-Academic Cooperation Center - 3F Corridor to Ilsong
      Industry-Academic Cooperation Center - Cargo e / v
    • 3) How to process: We record and maintain all records of uses other than the purpose of personal image information, such as the provision to a third party,